OFFICE SERVICES MANAGER jobs in Flagstaff, AZ

OFFICE ADMINISTRATOR

Join our Award-Winning Team! Kinney Construction Services, Inc. (KCS) is a growing Construction Services firm, specializing in Commercial Building Construction and Renovation, Civil Construction, and Renewable Energy projects. Our people have helped us stand out as one of Arizona’s premier construction firms.

We currently have an exceptional opportunity for an Office Administrator. Weare looking for a dynamic individual who can bring enthusiasm and innovative solutions to our team and projects. As the first-person that callers and visitors encounter, the right person will have a warm, engaging, and professional demeanor, will be organized, a strong initiator, and able to prioritize and juggle multiple tasks simultaneously. This is an in-person position and is based out of our corporate headquarters in Flagstaff, AZ.

RESPONSIBILITIES:

The day-to-day duties and responsibilities may include but are not limited to the following:

• Answer, screen and transfer incoming calls or take messages, as necessary.
• Greet visitors and make them comfortable while waiting.
• Receive, date stamp, and distribute mail.
• Manage office equipment, telephone systems, and provide IT support.
• Manage office supply inventory.
• Maintain overall office organization and appearance.
• Virtual meeting setup and invitations as requested.
• Manage filing structure within office.
• Book and arrange travel, transportation, and accommodations.
• Implement and maintain procedures and administrative systems.
• Assist in any special projects requested by Executive Team, Marketing Team, Accounting Team, Human Resources, and/or Project Team.
• Keep the front desk area organized.
• Responsible for all office closing procedures as outlined during training.

REQUIREMENTS:

• Three plus years’ experience in a similar position.
• Must have proficiency with software, hardware, and cloud-based platforms.
• Must have specific proficiency with Microsoft Office (Excel, Word, and Outlook).
• Excellent organizational skills a must.
• Mastery communication skills, both oral and written.
• Strong experience with office equipment including copy machines and printers.
• Well versed in ability to prioritize multiple work assignments and complete work to articulated deadlines.
• Skilled in internet navigation and searches.
• Ability to maintain strict confidentiality and discretion.

BENEFITS & PERKS:

• Comprehensive health, dental & vision coverage.
• Paid vacation, holidays, personal, and sick days.
• 401(k) company match.
• New employee orientation and training.
• Employee volunteer opportunities.
• Company-wide events, i.e., houseboat trips, spring training games, BBQs, holiday parties, and more.

CHOOSE KCS:

Our people are our most valuable asset here at KCS and we take great measures to recruit and retain the best industry individuals. With a keen eye for quality and a sharp wit to match, when it comes down to it, we are passionate about what we do and seek out others that also take pride in their work. Whether it’s in the office, on the jobsite, or out in the community, we strive to be our best, growing and learning every step of the way.

CHOOSE FLAGSTAFF:

We may be a bit biased, but we think Flagstaff is a wonderful place to call home. Our four-season climate is unique in Arizona, and when you combine it with our charm, you’ll understand why people come here from all over the world. We choose Flagstaff and hope you do too. Learn what makes our mountain community thrive:

ADDITIONAL INFORMATION:

Please visit our website to learn more about KCS: kinneyconstruction.net

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Flagstaff, AZ 86001: Relocate before starting work (Required)

Work Location: In person