OFFICE SERVICES MANAGER jobs in Fort Collins, CO

One Agency. One Mission. Public Safety.
Join a dynamic team at the Larimer County Sheriff’s Office, where leadership meets action. We are seeking a dedicated First-Line Supervisor to lead and oversee a range of critical functions, including wildland fire management, search and rescue operations, water rescue, and hazardous materials response. This role isn't just about managing personnel; it's about safeguarding communities and natural resources through preparedness, quick response, and effective coordination. If you're ready to make a meaningful impact and thrive in a challenging yet rewarding environment, we invite you to explore this opportunity.

In this role, you'll be at the forefront of emergency services, ensuring that teams are trained, equipped, and ready to handle a diverse array of situations. Your leadership will be instrumental in maintaining discipline, adherence to protocols, and effective communication both within the organization and with external stakeholders. With a focus on safety, efficiency, and strategic planning, you'll play a pivotal role in ensuring that our community is resilient in the face of emergencies.

We are seeking candidates with a strong foundation in emergency response, including the National Wildfire Coordinating Group (NWCG) minimum Crewboss (CRWB) qualification. It's important to note that this position has a variable schedule and requires multiple 24-hour on-call coverages each month. All required training will be provided to ensure you're equipped with the skills and knowledge needed to succeed.

If you're passionate about emergency response, possess the necessary qualifications, and are ready to take on a leadership role that makes a difference, we encourage you to apply and be part of a team dedicated to excellence as an Emergency Services Specialist.

Responsibilities

• Exercises direct and indirect supervision over volunteer and paid personnel as assigned.
• Assigns, directs, and supervises activities of assigned and incident personnel, ensuring adherence to established policies, procedures, and standards.
• Administers or makes recommendations for routine personnel matters affecting subordinates, including recruiting, interviewing, hiring, training, assigning work, scheduling work hours, granting leave, appraising performance, disciplining, and submitting such records and reports as required by Sheriff's Office and County policies and procedures.
• Exercises direct, first-level supervision of employees, operations, and activities within the assigned section.
• Oversees the care and operation of all assigned equipment.
• Maintains discipline and ensures agency rules and policies are followed.
• Prepares agreements; writes and reviews grant proposals.
• Evaluates training needs of subordinates; researches and designs training programs; conducts in-service training for staff, agency personnel, volunteers, and outside organizations; maintains related training records and reports.
• Assists in budget preparation and in the development of goals and objectives for the Emergency Services Section.
• Coordinates and oversees operations, finance, logistics, and planning of all assigned incidents.
• Completes proper incident records and reports.
• Works on a 24/7 on-call basis in emergency situations.

Nonessential Functions:

• Attends and presents at public and community events.
• Conducts inventory of materials, supplies, and equipment, and makes purchase requests as appropriate.
• When a local declaration of emergency or disaster is declared by the Board of Commissioners, all Larimer County employees may be required to work as a Disaster Service Worker.
• Performs other duties as appropriate or necessary for performance of the job.

Knowledge, Skills, & Abilities:

• General office practices and procedures.
• Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, and databases.
• Communicate clearly and concisely, both verbally and in writing.
• Read and comprehend department and County rules, regulations, policies, and standard operating procedures.
• Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
• Regular, predictable attendance.
• Proper and effective methods of deploying emergency services crews in accordance with anticipated and actual needs.
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Interpret a variety of instructions in written, oral, diagram, or schedule form.
• Receive, understand, and take positive action from information or instructions presented verbally and/or in written form.
• Provide positive leadership to volunteer and paid personnel.
• Communicate tactfully, diplomatically, and effectively with the public and coworkers.
• Effectively coach and counsel assigned personnel and administer progressive discipline in a timely, consistent and impartial manner.
• Display effective time management skills.
• Display short, mid/long term planning skills.
• Work without direct supervision to organize activities and incidents.
• Work in cooperation with other emergency response agencies.
• Demonstrate a thorough knowledge of emergency response strategies, tactics, operations, and incident management systems.
• Develop team-building strategies.
• Maintain self-control during periods of high stress and when dealing with members of the public who may be angry, confused, combative, and/or emotional.
• Demonstrate a general knowledge of Sheriff's Office and County rules, regulations, policies, and standard operating procedures.
• Take command of emergency incidents, develop appropriate response and resources, organizational structure, and action plans to protect members under his/her command.
• Organize material and present information clearly and concisely in verbal and written form.

Qualifications

• High School diploma or GED, supplemented by specialized courses in wildfire management and control, and search and rescue.
• Possession of, or ability to obtain, a valid Colorado Driver's License.
• Must be at least 21 years of age by date of hire.
• CPR and First Aid certified.
• Certification at the NWCG arduous level work capacity test.
• Certification of National Incident Management System (NIMS) ICS 100, 200.
• Certification of NIMS IS 700 level.
• Possession of a valid National Wildfire Coordinating Group (NWCG) Red Card with the minimum qualifications of Crewboss (CRWB).
• Must obtain National Wildfire Coordinating Group (NWCG) standards as a Task Force Leader within 3 years of date of hire.
• Must obtain NWCG standards as a Type 4 Incident Commander within 3 years of date of hire.
• Must obtain NWCG standards as a Type 3 Incident Commander within 5 years of date of hire.
• Must obtain NWCG standards as a Division Supervisor within 6 years of date of hire.
• Must obtain ICS 300 within 3 years from date of hire.
• Must obtain ICS 400 within 4 years from date of hire.
• Must obtain IS 800 within 2 years from the date of hire.
• Must pass S-200, S-215, and S-330 within 2 years of date of hire.
• Must pass S-300, S-339 and S-390 within 4 years of date of hire.
• Must pass Managing a Lost Person Incident (MLPI) course or equivalent within 3 years of date of hire.
• Must pass Fundamentals of Search and Rescue (FUNSAR) course or equivalent within 2 years of date of hire.
• Must pass Water Operations Officer Development course or equivalent within 2 years of date of hire.
• Must pass Dive Rescue 1 course or equivalent within 2 years of date of hire.
• Must pass Swiftwater Rescue course or equivalent within 3 years of date of hire.
• Must pass Swiftwater Rescue 2 course or equivalent within 4 years of date of hire.
• Must pass Hazardous Material Awareness course or equivalent within 2 years of date of hire.
• Must pass Supervisor Leadership course or equivalent within 2 years of date of hire.

Physical Requirements

• Strength - Medium
• Movement - Occasionally
• Climbing, balancing, kneeling, crouching, crawling, and feeling.
• Movement - Frequently
• Stooping, standing, walking, walking on uneven terrain, reaching, handling, and fingering.
• Auditory - Not Limited
• Talking and hearing.
• Vision - Required
• Near acuity, far acuity, depth perception, and adjustment.
• Environmental Conditions and Physical Surroundings - Exposure Occasionally
• Vibration.
• Environmental Conditions and Physical Surroundings - Exposure - Frequently
• Atmospheric conditions and platform for movement.
• Environmental Conditions and Physical Surroundings - Exposure - Constantly
• Exposure to weather and noise.
• Equipment Utilized
• Office equipment, basic hand tools, power tools, small-motorized equipment, on and off-road vehicles, and specialty vehicles.
• Hazards - Occasionally
• Working in high exposed places and exposure to toxic or caustic chemicals, working with wildlife, and exposure to bloodborne pathogens.
• Hazards - Constantly
• Exposure to dust, fumes, gases, or airborne particles and working in roadways or construction zones.
• Computer Use - Constantly
• Driving - Frequently

Supplemental Information

**For Current Sheriff's Office Employees**

In order to be considered, you must get a Letter of Support from your chain of command and submit the Letter of Support with your application by 11:59 pm on April 24th, 2024. Please use the following process for your Letter of Support:

• Submit your Letter of Intent to your direct supervisor.
• Your direct supervisor will then write a Letter of Support and route that Letter of Support through your chain of command.
• Your next level supervisor/manager endorses your direct supervisor's Letter of Support.
• Your mid-level manager then endorses your Letter of Support.
• Your Division Commander then endorses your Letter of Support.
• Submit your fully endorsed Letter of Support along with your application.

Benefits

For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits.
• Flexible Spending Accounts / Health Savings Account
• Short and Long Term Disability
• Employee Assistance Program
• Basic Life/Accidental Death & Dismemberment
• Accident Insurance
• Critical Illness Insurance
• Retirement Plan 401(a) with employer match.
• 457(b) Deferred Compensation.
• Paid time off including vacation, sick and holidays.

To view information on Larimer County's Benefits, visit larimer.gov/hr/benefits

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Larimer County is an Equal Opportunity Employer, and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

Recruitment Contact: Lenlie Millwood atmillwole@co.larimer.co.us.

Job Type: Full-time

Pay: $49.61 - $52.63 per hour

Benefits:

• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Evenings as needed
• Extended hours
• Holidays
• Monday to Friday
• On call
• Overtime
• Weekends as needed

Ability to Relocate:

• Fort Collins, CO 80524: Relocate before starting work (Required)

Work Location: In person