OFFICE SERVICES MANAGER oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an OFFICE SERVICES MANAGER typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, OFFICE SERVICES MANAGER coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The OFFICE SERVICES MANAGER manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an OFFICE SERVICES MANAGER typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
Job Overview:
We are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include data entry, computer literacy, personal assistance, phone etiquette, calendar management, transcription, filing, and completing assigned tasks in a timely/efficient fashion.
Responsibilities:
- Perform data entry tasks with accuracy and efficiency
- Utilize computer skills to complete various administrative tasks
- Provide personal assistance to the office staff as needed
- Answer phone calls and direct them to the appropriate individuals
- Assist with project coordination and follow-up on assigned tasks
- Manage calendars and schedule appointments
- Transcribe documents and maintain accurate records
- File documents and maintain organized filing systems
- Assist in an office setting with administrative tasks as required
Requirements:
- Strong data entry skills with attention to detail
- Proficient computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent personal assistant skills with the ability to prioritize tasks effectively
- Professional phone etiquette and strong communication skills
- Experience in project coordination is preferred
- Ability to manage calendars and schedule appointments efficiently
- Transcription skills are a plus
- Familiarity with QuickBooks for basic bookkeeping tasks is preferred
- Strong organizational skills with the ability to maintain accurate records and filing systems
- Previous experience in an office/administrative role or setting setting is a plus
If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we encourage you to apply for the Office Assistant position. Join our team and contribute to the success of our office operations.
Includes:
- 401k program
- Paid Holiday's off
Job Type: Full-time
Pay: $18.00 - $19.00 per hour
Expected hours: 40 per week
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Work Location: In person
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