OFFICE SERVICES MANAGER jobs in Minneapolis, MN

OFFICE SERVICES MANAGER oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an OFFICE SERVICES MANAGER typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, OFFICE SERVICES MANAGER coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The OFFICE SERVICES MANAGER manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an OFFICE SERVICES MANAGER typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)

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Special Services Office Manager
  • Hopkins Public Schools
  • Hopkins, MN FULL_TIME
    • JobID: 5775

      Position Type:
      Support Staff/District Support
      Date Posted:
      3/20/2023
      Location:
      Education Services Center
      Date Available:
      ASAP
      Closing Date:
      Until Filled
      Schedule: Full Time, 40 hours/week; 52 weeks/year
      Salary/Hourly Rate: $50,712 to $70,654 depending on qualifications


      SUMMARY:
      The Special Services Finance Manager performs a variety of responsible, financial, confidential, and complex administrative and technical, duties. Supervises Special Services Secretaries. Acts as a liaison with other departments, students, staff, parents, and the general public. Ensure the efficient operation of the office.

      ESSENTIAL FUNCTIONS:
      This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
      • Prepare budgets, expenditure estimates, and gather and organize supporting data. Monitor individual accounts within these budgets to track expenditures and alert to potential overspending. Code expenses appropriately. Reconcile expenses in Skyward.
      • Work with the Director of Business Services and Controller of Business Services regarding budgets, allocations, revenues, and expenditures.
      • Prepare budgets for individual program development; in the analysis of ongoing revenue and expenditures. Prepare summary reports in collaboration with the Director Special Services (ex: Transition Plus, Early Childhood, etc.)
      • Develop clear financial reports that communicate expenditures and revenues of broad services within the department, and that display this information over time. Create and design formats/programs for effective communication.
      • Assist in the development, preparation and presentation of Special Services projects, audits, and reports.
      • Facilitate grant management and resource development.
      • Supervise and implement Third Party Billing rules and regulations.
      • Prepare purchase orders and vouchers.
      • Prepare and monitor the budget for Transition Disabled. Maintain EDRS database. Knowledge of EDRS, compile, verify, and enter current and accurate data. Update EDRS system periodically to maintain accuracy.
      • Maintain an understanding of Homebound Instruction and ESY (Extended School Year), tuition billing, and ISD 287.
      • Accurately prepare state and district reports in required time lines, which provide for state and federal reimbursements to the school district.
      • Maintain a current level of expertise as it relates to budgeting and reporting in the area of state and federal mandates for the breadth of programs within the department and for which the position is responsible. This may require interactive communication with the Minnesota Department of Education.
      • Supervise Child Study Secretaries in the buildings. Assist with the interview and selection of qualified applicants for vacant positions.
      • Maintain related personnel files.
      • Conduct coaching/mentoring sessions, corrective actions, performance reviews and terminations.
      • Manage, coordinate, and determine the Child Study clerical procedure involved with providing support to the Special Services Department and Special Services Coordinators. Assist in the planning and implementation of required training.
      • Oversee employee work schedules, time sheets, absences, probation periods and payroll reports.
      • Review and update job descriptions as required.
      • Run monthly Special Services Secretary meeting. Problem solve with staff, provide both support and assistance as needed.
      • Supervise and train clerical staff in the special education department.
      • Prepare staff contracts and status changes throughout the school year.
      • Maintain and monitor staff records using Infinite Campus, True Time, and Filemaker Pro.
      • Establish uniform office procedures.
      • Respond to inquiries on the telephone and in person with visitors to the Special Services office. Provide information and assistance in a courteous manner and with sensitivity to the diversity of a multicultural community.
      • Resolve complaints within scope of information and authority and refer to others, as appropriate.
      • Assist department personnel in the preparation, monitoring, and timely submission of final and amended reports for a variety of grant awards.
      • Assist the district Transportation Department with Special Services bus routes.
      • Compose, type, and distribute meeting notes, routine correspondence, and reports.
      • Participate and contribute to appropriate district, regional and statewide meetings pertaining to role function tasks and issues.
      • Create a collaborative and problem-solving team with the secretarial staff.

      QUALIFICATIONS:
      To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
      • Associate's Degree or comparable experience.
      • Minimum of five years increasingly responsible financial, secretarial/administrative experience.
      • Some supervisory experience is desirable.

      Required Certificates, Licenses, and Registrations:
      Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
      • Driver’s license.

      Required Knowledge and Skills
      Required Knowledge:
      • District policies and procedures.
      • Applicable state and Federal rules and regulations governing public education.
      • Hopkins administration policies, including accounting, budgeting, & personnel rules.
      • Professional standards for business correspondence, writing, spelling and grammar.
      • Business and personal computers, including spreadsheet, word processing, and database software applications.
      • Customer service standards and protocols.
      • Principles of record keeping, records retention, records management, and file maintenance.
      • Local community resources and regional community issues.
      • Administrative principles and practices, including Microsoft office suite.
      • Computer applications related to the work.
      • Correct business English, including spelling, grammar and punctuation.
      Required Skills:
      • Analyzing administrative issues, interpreting laws and regulations, and recommending solutions.
      • Researching, compiling, summarizing, preparing and maintaining informational and statistical data.
      • Using initiative and independent judgment within established procedural guidelines.
      • Planning, prioritizing and completing assignments with minimum supervision.
      • Researching, collecting, analyzing, and preparing data; and generating reports.
      • Answering questions, advising staff, and resolving problems.
      • Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
      • Commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected.
      • Performing assigned responsibilities in a manner consistent with the District’s established Core Values.

      PHYSICAL/MENTAL REQUIREMENTS:
      The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

      Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

      WORKING ENVIRONMENT:
      Work is performed in an office setting.
      Travel required to locations throughout the District.

  • 10 Days Ago

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Office Manager
  • Ace Handyman Services Coon Rapids
  • Coon Rapids, MN FULL_TIME
  • Administrative professionals-- are you looking for a way to turn your customer service background and your engaging personality into a challenging and rewarding sales career? Join our TEAM at Ace Hand...
  • 21 Days Ago

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Retail Print and Client Services Supervisor - Key Carrier
  • Office Depot
  • Minnetonka, MN FULL_TIME
  • Overview At Office Depot and Office Max, every leader is responsible for growing total sales and services within the location. The Print and Client Services Supervisor is a full-time role and the pers...
  • 8 Days Ago

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Manager Pharmacy - Business Office Operations & Client Relations
  • Fairview Health Services
  • Minneapolis, MN OTHER
  • OverviewThis is a strategic financial role for Fairview Pharmacy. In this position you will lead the operations associated with specialized revenue cycle, administration, health plan billing, pharmacy...
  • 3 Days Ago

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Retail Assistant Manager
  • FedEx Office
  • Edina, MN FULL_TIME
  • POSITION SUMMARY: Leads a store business unit, focusing on creating a consistent and positive customer experience. Assists in the supervision and oversight of all team members and business operations,...
  • 10 Days Ago

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Retail General Manager Minnetonka, MN
  • Office Depot
  • Minnetonka, MN FULL_TIME
  • Overview At Office Depot and Office Max, every leader is responsible for growing total sales and services within the location.; The General Manager has ownership and is responsible for achieving resul...
  • 21 Days Ago

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0 OFFICE SERVICES MANAGER jobs found in Minneapolis, MN area

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Client Service Specialist
  • Laurel Wealth Planning
  • Minneapolis, MN
  • Job Description Job Description Benefits: 401(k) 401(k) matching Competitive salary Dental insurance Health insurance Pa...
  • 3/28/2024 12:00:00 AM

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Customer Service / Office Manager
  • Culligan Water
  • Minnetonka, MN
  • **Customer Service / Office Manager** at Packard Culligan Water Minnetonka, MN **CUSTOMER SERVICE/ OFFICE MANAGER GREAT ...
  • 3/28/2024 12:00:00 AM

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Customer Service Representative
  • Pine
  • Minneapolis, MN
  • Job Description Job Description Job Title: Customer Service Representative Reporting to: Branch Manager orOffice Supervi...
  • 3/27/2024 12:00:00 AM

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Transaction Advisory Services Associate - Remote Eligible
  • Eide Bailly LLP
  • Minneapolis, MN
  • Overview: Who We Are Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 off...
  • 3/25/2024 12:00:00 AM

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Client Service Coordinator
  • AccentCare, Inc.
  • Saint Paul, MN
  • Overview: Why Youll Love Being a Client Service Coordinator at AccentCare Do you enjoy providing outstanding patient car...
  • 3/25/2024 12:00:00 AM

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Lead Retail Customer Service Associate
  • FedEx
  • Minneapolis, MN
  • POSITION SUMMARY: The Lead Consultant is knowledgeable in all areas of the Store's business, including print, signs & gr...
  • 3/25/2024 12:00:00 AM

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Clinic Patient Access Representative
  • Allina Health
  • Minneapolis, MN
  • Number of Job Openings Available: 1 Date Posted: February 23, 2024 Department: 62239900 Allina Health Group Nicollet Mal...
  • 3/24/2024 12:00:00 AM

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Client Coordinator
  • HealthMax Home Health Care
  • Minneapolis, MN
  • Job Description Job Description HealthMax of Minneapolis is currently hiring for a FT (40 hours a week) Client Coordinat...
  • 3/24/2024 12:00:00 AM

Minneapolis (/ˌmɪniˈæpəlɪs/ (listen)) is the county seat of Hennepin County and the larger of the Twin Cities, the 16th-largest metropolitan area in the United States. As of 2017, Minneapolis is the largest city in the state of Minnesota and 45th-largest in the United States, with an estimated population of 422,331. The Twin Cities metropolitan area consists of Minneapolis, its neighbor Saint Paul, and suburbs which altogether contain about 3.6 million people, and is the third-largest economic center in the Midwest. Minneapolis lies on both banks of the Mississippi River, just north of the riv...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for OFFICE SERVICES MANAGER jobs
$88,923 to $127,271
Minneapolis, Minnesota area prices
were up 1.4% from a year ago

OFFICE SERVICES MANAGER in Cheyenne, WY
Advanced experience with Microsoft office Suite* Highly organized with the ability to meet deadlines* Detail oriented* Ability to prioritize and stay focused on deadlines for various projects* Solid verbal and written communications skills with all levels of employees* Collaborative style - with the ability to work as an individual and within a team-oriented environment.
December 31, 2019
OFFICE SERVICES MANAGER in New York, NY
Effective office managers in mental health settings balance administrative obligations with ancillary medical duties.
February 12, 2020
OFFICE SERVICES MANAGER in Detroit, MI
As an Assistant Office Services Manager, depending upon agency assignment, you would independently or under direct supervision plan, coordinate, administer and supervise staff performing the office-services functions for your agency.
January 13, 2020