OFFICE SERVICES MANAGER jobs in Sacramento, CA
OFFICE SERVICES MANAGER oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an OFFICE SERVICES MANAGER typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, OFFICE SERVICES MANAGER coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The OFFICE SERVICES MANAGER manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an OFFICE SERVICES MANAGER typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
Recently Added OFFICE SERVICES MANAGER jobs
- Office of Legislative Counsel
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Sacramento, CA
FULL_TIME
-
Job Description and Duties
The Assistant Human Resources Officer is the first line supervisor for analytical staff responsible for the full-range of personnel management programs administered by OLC Human Resources. Under direction of the Human Resources Officer, the incumbent is responsible for directing and managing a team of Staff and Associate Personnel Analysts in the Performance Management and Classification/Recruitment Units. Typical duties include, but are not limited to: Provide staff leadership; coordinate staff training; give staff feedback; and oversee project and staff work. Develop, recommend, and implement human resource policies and procedures. Review organizational structure, position classification, and salary level analyses. Recommend appropriate course of action to the Human Resources Officer and the Chief Administrative Officer on adverse actions and other employee issues. Monitor administration of civil service recruitments and exams. Manage the creation of and provide human resources training to employees. Personally perform the more sensitive and complex personnel management activities. Serve as a technical resource/expert in the above mentioned areas; represent the OLC in meetings and negotiations on sensitive and significant issues with the California Department of Human Resources, State Controller's Office, and State Personnel Board. Act as backup to the Human Resources Officer in their absence, and may act as lead over the Transactions Unit and other professional and clerical staff when needed.You will find additional information about the job in the Duty Statement.
Job Code #:JC-425958Position #(s):430-160-4800-XXXWorking Title:ASSISTANT HUMAN RESOURCES OFFICERClassification:STAFF SERVICES MANAGER I$6,760.00 - $8,398.00
Work Location:Sacramento CountyTelework:HybridJob Type:Permanent, Full TimeWork Shift:8:00 AM - 5:00 PMWork Week:Monday - FridayDepartment Information
The Office of Legislative Counsel (OLC) is a small civil service department whose mission is to provide responsive nonpartisan and confidential legal services and information technology support services to the California State Legislature and in support of the legislative process. This position is located in the heart of downtown Sacramento. The State of California provides excellent health benefits and retirement options, sick leave and vacation accrual, and paid state holidays. OLC employees are excluded from collective bargaining and, therefore, receive enhanced benefits and do not contribute fair share.
Special Requirements
Do not include any confidential information on any documents you submit for a job vacancy, such as your STD 678, resume, or school transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your social security number, birthdate, student identification number, driver license number (unless required), examination results, LEAP status, marital status, and age. (Note confidential information on the first page of the application submitted online through your CalCareers account will be redacted automatically upon submission.)
Examination and Employment Application (STD 678):
Application must be complete and include dates and hours worked; contact names and phone numbers of supervisors; and a description of the duties performed for each position held. Reference to a resume (i.e., “See Resume”) in place of a description of the duties performed will not be accepted.School Transcripts:When using education to qualify, unofficial transcripts must be submitted. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. If selected for appointment, official transcripts will be required.
Statewide Examination(s):
Staff Services Manager IStatement of Qualifications:See “Required Application Package Documents” section below.
Application Instructions
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/22/2024Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Office of Legislative CounselAttn: OLC Human Resources925 L Street, Suite 900Sacramento, CA 95814Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Office of Legislative CounselOLC Human Resources925 L Street, Suite 900Sacramento, CA 9581408:00 AM - 05:00 PMRequired Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications -
All applicants must submit a Statement of Qualifications (SOQ). An SOQ is a narrative discussion describing how the candidate’s education, training, experience, and skills meet the desirable qualifications for the position as listed in this bulletin.
Additionally, candidates must describe what they believe to be the most important change in human resources in the last five years.
The SOQ should document each candidate’s ability to present information clearly and concisely in writing. The SOQ must be typewritten and single spaced, use no less than 12-point font, and be no more than two pages in length. The SOQ will be reviewed for content, spelling, grammar, readability, and presentation.
Application packages without an SOQ will not be considered.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:- Experience working for the state in a human resources office, overseeing classification studies, conducting recruitments and examinations, and consulting on employee performance issues.
Benefits
All OLC employees are excluded from collective bargaining, and therefore, receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding. Additional information can be found on CalHR’s website under California State Civil Service Employee Benefits Summary.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
OLC Human Resources
(916) 341-8330
OLC.HumanResources@LegislativeCounsel.ca.govPlease direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO/Human Resources
(916) 341-8330
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Your Expertise
- Knowledge of civil service laws, rules, and regulations.
- Knowledge of principles and practices of employee supervision, development, and training.
- Knowledge of the state’s administration of personnel management programs.
- Ability to reason logically and creatively and utilize a variety of analytical techniques to resolve complex governmental and managerial problems.
- Ability to analyze data and situations and present information and findings effectively both orally and in writing.
- Ability to advise on a variety of human resources subject matter areas.
- Proficiency in managing multiple tasks and maintaining project and staff work priorities.
- Demonstrated ability to act independently, open-mindedness, flexibility, and tact.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
- 14 Days Ago
- Office of Legislative Counsel
-
Sacramento, CA
FULL_TIME
- Job Description and Duties The Assistant Human Resources Officer is the first line supervisor for analytical staff responsible for the full-range of personnel management programs administered by OLC H...
- 14 Days Ago
- El Dorado County Office of Education
-
Placerville, CA
FULL_TIME
- Job DetailsEDCOE is hiring an Information Technology Services Manager!Starting at $8,929 monthly.Apply by 12:00 p.m. on 4/26/24 at ;/p>Job Summary: Under the general direction of the Director of Infor...
- 11 Days Ago
- YOLO COUNTY OFFICE OF EDUCATION
-
Woodland, CA
FULL_TIME
- To apply for this position, go to https://www.edjoin.org/Home/DistrictJobPosting/1916879 Job Description Education Services Manager HS/EHS Purpose Statement The job of Education Services Manager HS/EH...
- 18 Days Ago
- California Governor's Office of Emergency Services
-
Sacramento, CA
FULL_TIME
- Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency managem...
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- Administrative Law Office
-
Sacramento, CA
FULL_TIME
- This position is Hybrid and eligible for telework up to three (3) days a week, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. The su...
- Just Posted
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