Office Services Supervisor jobs in Alaska

Office Services Supervisor oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Implements procedures and policies for all administrative activities. Being an Office Services Supervisor typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, Office Services Supervisor coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a manager. The Office Services Supervisor supervises a small group of para-professional staff in an organization characterized by highly transactional or repetitive processes. Contributes to the development of processes and procedures. To be an Office Services Supervisor typically requires 3 years experience in the related area as an individual contributor. Thorough knowledge of functional area under supervision. (Copyright 2024 Salary.com)

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Office supervisor
  • FBI
  • Anchorage, AK FULL_TIME
  • JOB SUMMARY Job Summary

    Position : Office Services Supervisor, GS 9 / 10

    Division : Anchorage Field Office

    Location : Anchorage, AK

    Working Hours :

    8 : 15 - 5 : 00 ;

    Monday - Friday (Hours may vary based on office needs)

    Salary : GS 9 : $67, - $88,

    GS 9 : $67, - $88,

    GS 10 : $74, - $96,

    Full Performance Level : GS 10

    Number of Positions Available : 1

    Duration : Full Time / Permanent

    Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

    Key Requirements

    • Must be a current, permanent FBI employee
    • Must be able to obtain an SCI clearance
    • Frequent travel may be required
    • Selectee will be required to complete a Confidential Financial Disclosure Report, OGE-450 annually
    • Selectee will be required to complete form FD-887, Request for Access to Sensitive Compartmented Information (SCI)

    Major Duties

    • Plans work to be accomplished, sets priorities, and prepares schedules of work to be performed. Remains constantly aware of the status and progress of work, adjusts priorities, shifts assignments and personnel as necessary in order to meet changes in workload, and ensure deadlines are met.
    • Assigns and distributes work to subordinates based on difficulty level, priority, requirements of assignment, employee capabilities, and current workload.

    Explains work requirements, priorities, and deadlines for completion of assignments. Furnishes special instructions for non-routine or involved assignments.

    • Discusses work performance with employees, providing advice or guidance when necessary. Routinely meets with subordinates across all scheduled shifts.
    • Maintains working knowledge of all shift assignments and duties to facilitate coverage and cross-training of employees as needed.
    • Resolves routine personnel and / or administrative problems by recommending a course of action or referring serious situations to a superior.
    • Approves annual / sick leave and vacation schedules, ensuring that adequate office coverage is provided for at all times.

    Qualifications and Evaluations

    Please make sure your specialized experience / requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

    Your application will be evaluated and rated under the FBI's Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire.

    High self-assessment in the vacancy questions that is not supported by information in your resume, and / or supporting documents may eliminate you from Most Competitive status.

    If you are deemed Most Competitive, you will be referred to the selecting official for further consideration.

    All applicants will be rated on the following Competencies :

    • Collaboration
    • Communication
    • Flexibility / Adaptability
    • Leadership
    • Organizing and Planning
    • Problem Solving / Judgment

    Specialized Experience (SE) :

    GS 9 : Applicant must possess at least one (1) year of specialized experience equivalent to the GS 8 grade level. SE is defined as follows :

    • Provided leadership to facilitate operations and accomplish goals and objectives.
    • Orally communicated to provide advice and guidance relative to work operations; made recommendations; and / or resolved issues among employees, supervisors, and / or managers.
    • Resolved conflicts and disagreements in a constructive manner to prevent counterproductive confrontations.

    GS 10 : Applicants must possess at least one (1) year of specialized experience equivalent to the GS 9 grade level. Specialized Experience is defined as follows :

    • Provided supervision / leadership to maintain an efficient flow of work functions, improved operations, and / or streamlined processes and procedures.
    • Orally communicated to provide advice and guidance relative to work operations; made recommendations; and / or resolved issues among employees, supervisors, and / or managers.
    • Counseled employees on behavior, resolved grievances; and tracked progress according to established rules, regulations, and procedures.
    • Identified and analyzed problems associated with personnel or work functions and generated possible resolutions.

    In addition to the above specialized experience, applicants must have leadership skills.

    Education

    Education may NOT be substituted for specialized experience at the GS 9 and GS 10 grade levels.

    How to Apply

    For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on .

    If applying online is a hardship, please use the contact information listed in the vacancy announcement prior to the closing date for assistance.

    Required Documents

    To apply to this position, interested applicants must provide a complete application package by the closing date which includes :

    • Your resume, specifically noting relevant work experience and associated start and end dates
    • A complete assessment questionnaire
    • Other supporting documents (if applicable) : College transcripts, if qualifying based on education or if there is a positive education requirementMemorandum for Record (MFR), Please see Additional Information

    Documents that were uploaded one or more years ago will need to be uploaded again. Although an applicant may see these documents within their current profile, the HR Specialists may not have access to view them.

    You must complete this application process and submit any required documents by 11 : 59 (EST) on the closing date of this announcement.

    If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.

    What to Expect Next

    Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking.

    The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview.

    You will be notified of your status throughout the process.

    Additional Information

    Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration.

    Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.

    As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment.

    To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

    Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing the other workplace safety protocols.

    Positions with fitness for duty requirements or those that require international travel may require proof of certain vaccinations.

    • Management may select at any grade for which this position has been announced.
    • Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date.

    Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.

    • The selectee will be required to serve a one-year probationary period for initial assignment to a supervisory position.
    • Required Leadership Training : All FBI supervisors promoted after January 2022 are required to attend and complete the Training Division's Supervisor Essentials Program within 365 days from initial assignment into a supervisory position.

    Supervisors will need to complete both the "Mentoring and Coaching" and "Performance Appraisals" courses as part of the Supervisor Essentials program.

    The Supervisor Essentials course is a pre-requisite for the new Leading People (Virtual) and face-to-face version (VLP) that will be offered beginning the 2nd Quarter of 2022.

    Limited Movement : Policy has been implemented wherein support employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to lower grade for a minimum of 12 months.

    HRD will waive this limited movement policy for qualified employees, who have received an official notification letter that their current position is being relocated to Redstone Arsenal in Huntsville, Alabama by 2024, so those employees can compete for a position elsewhere.

    Probationary employees are precluded from being considered for all job opportunities until 12-months of their 24-month probationary period has concluded.

    Probationary employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.

    Candidates will not be considered if currently on a Performance Improvement Plan (PIP); a Letter of Requirement (LOR);

    or have failed a PIP or LOR and are currently awaiting the final action by HRD.

    a. A Performance Improvement Plan (PIP) is a 90-day written developmental plan for an employee whose performance on one or more critical elements is rated "Inconsistent."

    b. A Letter of Requirement (LOR) is issued when a supervisor identifies leave abuse and / or when frequent absences negatively impact operations of an office.

    • Relocation expenses will be borne by the selectee, except FBI employees returning from LEGAT assignment. Employees returning from LEGAT assignments must advise the Staffing and Administrative Unit / International Operations Division of their application for this position.
    • Current tax law impacts your transfer by making your moving expense reimbursements taxable. Please contact for information regarding taxable expenses.

    For additional insight on the personal impact of the IRS tax rules, you may wish to contact the IRS or a tax professional.

    Federal Travel Regulation provides that the Withholding Tax Allowance (WTA) plus the Relocation Income Tax Allowance (RITA) are designed to "substantially reimburse" an employee for the additional Federal, State, and Local taxes associated with a change of duty station and the FBI has the authority to compensate employees through the WTA and RITA.

    Candidates receiving a transfer of physical location, whether at the expense of the FBI or not, will be required to complete a one year commitment to the assignment, prior to moving to a new position at the FBI.

    The 12-month waiting period begins the day an employee reports for duty at the new location.

    • Employees selected for promotions at the GS-12 level or higher, as well as employees selected for positions where a transfer of location is required, will be processed through the name check program prior to being notified of their selection.
    • Memorandum for Record : Work performed outside assigned duties (that would not normally be documented on a SF-50, i. e.

    back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position.

    If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum for Record) :

    a. Percent of time worked in the particular position (cannot conflict with main duties)

    b. The month / year work began

    c. Frequency worked (, daily, monthly, etc.)

    d. Specific duties performed

    Attach the Memorandum for Record to your application in the "Cover Letters and Attachments" section of My Career Tools on the Careers Home page.

    Please upload the attachment as type "Other."

    Nepotism

    Nepotism is the act of favoring relatives in the hiring process, and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative's appointment or promotion.

    During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.

    Reasonable Accommodation Request

    The FBI provides reasonable accommodations to qualified applicants with disabilities. If you need a reasonable accommodation pursuant to a sincerely held religious belief or medical disability for any part of the application and / or hiring process, please notify the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by either

    Last updated : 2024-03-22

  • 5 Days Ago

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Senior Services Office Coordinator
  • Fairbanks Resource Agency Inc
  • Fairbanks, AK FULL_TIME
  • SUMMARY:The Program Office Coordinator is responsible for daily coordination of the Senior Services program providing center-based services, home-based services, and providing administrative support. ...
  • 17 Days Ago

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Office coordinator
  • TLC Care Services
  • Fairbanks, AK FULL_TIME
  • TLC Care Services - Job Title : Office Admin / Coordinator Location : Fairbanks, AK. Hours : Full-time, 9 : 00 am to 5 : 30 pm Benefits : Medical, Dental, Vision, 401k, Advance paychecks, free trainin...
  • 1 Day Ago

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Office coordinator
  • TLC Care Services
  • Kalifornsky, AK FULL_TIME
  • TLC Care Services - Job Title : Office Admin / Coordinator Location : Soldotna, AK. Hours : Full-time, 9 : 00 am to 5 : 30 pm Benefits : Medical, Dental, Vision, 401k, Advance paychecks, free training...
  • 1 Day Ago

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Office admin
  • TLC Care Services
  • Anchorage, AK FULL_TIME
  • TLC Care Services - Job Title : Office Admin / Coordinator Location : Anchorage, AK. Hours : Full-time, 9 : 00 am to 5 : 30 pm Benefits : Medical, Dental, Vision, 401k, Advance paychecks, free trainin...
  • 28 Days Ago

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Office admin
  • TLC Care Services
  • Soldotna, AK FULL_TIME
  • TLC Care Services - Job Title : Office Admin / Coordinator Location : Soldotna, AK. Hours : Full-time, 9 : 00 am to 5 : 30 pm Benefits : Medical, Dental, Vision, 401k, Advance paychecks, free training...
  • 28 Days Ago

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Office Services Coordinator
  • Dykema
  • Detroit, MI
  • Dykema Gossett PLLC, a leading national law firm, is recruiting for various Office Services Coordinator (OSC) positions ...
  • 3/28/2024 12:00:00 AM

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Facilities & Office Services Supervisor (Law Firm)
  • Vendor Direct Solutions, LLC
  • Santa Monica, CA
  • Job Description Job Description Vendor Direct Solutions LLC is looking for a highly motivated and experienced Facilities...
  • 3/27/2024 12:00:00 AM

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Office services coordinator
  • Randstad
  • Irvine, CA
  • The Office Services Coordinator will support the Office Services team, whose mission is to provide business driven suppo...
  • 3/27/2024 12:00:00 AM

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Office Services Coordinator
  • A+ Consulting
  • Cleveland, OH
  • Job Description Job Description Sherwin Williams seeks Office Services Coordinator to support maintenance of copier/dupl...
  • 3/27/2024 12:00:00 AM

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Office Services Coordinator
  • CBRE
  • Norfolk, VA
  • Office Services Coordinator Job ID 159614 Posted 19-Mar-2024 Service line Advisory Segment Role type Full-time Areas of ...
  • 3/26/2024 12:00:00 AM

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Office & Service Coordinator
  • McCarty's Jewelry
  • Long Beach, CA
  • Job Description Job Description Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Su...
  • 3/26/2024 12:00:00 AM

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Office Services Coordinator
  • Jackson Lewis P.C.
  • Atlanta, GA
  • Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide c...
  • 3/25/2024 12:00:00 AM

B
Office Services Supervisor
  • Brown Rudnick LLP
  • New York, NY
  • Job Title: Office Services Supervisor Department: Administration & Office Services Office: New York Report to: Office Ma...
  • 3/24/2024 12:00:00 AM

Alaska is the northernmost and westernmost state in the United States and has the most easterly longitude in the United States because the Aleutian Islands extend into the Eastern Hemisphere. Alaska is the only non-contiguous U.S. state on continental North America; about 500 miles (800 km) of British Columbia (Canada) separates Alaska from Washington. It is technically part of the continental U.S., but is sometimes not included in colloquial use; Alaska is not part of the contiguous U.S., often called "the Lower 48". The capital city, Juneau, is situated on the mainland of the North American ...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Office Services Supervisor jobs
$67,163 to $99,887

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