Office Services Supervisor jobs in Bellingham, WA

Description

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at HREmployment@atg.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.
Position and Salary

The Attorney General’s Office is recruiting for a permanent full time Legal Assistant 1 in the Regional Services Division. This position is located in Bellingham, Washington and is represented by the Washington Federation of State Employees (WFSE).

Legal Assistant 1 (Salary Range 38): $38,640 - $51,384.
The base pay offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience.

The following stipends may apply based on position requirements:

• Legal Assistant 1 incumbents assigned to our Seattle office location will receive an additional 10% Assignment Pay.
• Incumbents assigned to our Seattle office location receive an additional 5% King County Location Pay stipend.
• Incumbents assigned to a position designated as requiring dual language skills will receive a 5% Dual Language Requirement Pay stipend.

• Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations)
• Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources)
• Criminal justice and public safety (investigative and prosecutorial support, financial crimes)
• And much more!

• Department of Children, Youth, and Families in juvenile litigation in Whatcom, Skagit and San Juan counties, as well as licensing of facilities such as for Foster Care providers and child care licensing matters.
• The Department of Labor and Industries in Workers Compensation matters.
• The Department of Licensing in driver's license revocation and suspension matters.
• The Department of Social and Health Services in Child Support, Fair Hearing, Adult Protective Services, Home and Community Services and licensing matters.
• Western Washington University, Whatcom Community College, Bellingham Technical College, Skagit Valley College, and Educational Service District 189.

Duties

What does a Legal Assistant 1 do?

This position performs general clerical work and basic technical legal assignments under the supervision of the Administrative Operations. Responsibilities include but are not limited to:

• Positively and professionally greets and provides assistance to client agency staff, court personnel, and the public by telephone and in person;
• Handles non-routine, sometimes difficult situations and calls requiring the use of problem-solving skills;
• Pulls court orders weekly from Whatcom; Skagit and San Juan county courts online systems; saves orders in electronic case file folders; and enters all future dates in database as well as entering all trial preparation dates in database;
• Distributes orders to the client agencies via Managed File Transfer;
• Prepares responses to notice of appearance; and other miscellaneous legal pleadings upon request and under direction of supervisor; prepares Indian Child Welfare Act notices; downloads discovery from client agency from Managed File Transfer system;
• Receives service of legal documents and immediately routes to the appropriate party; reviews documents for court mandated due dates, records, or applications for compliance with rules;
• Opens and closes case files in legal database and maintains case files according to office procedures;
• Acts as agency liaison with court clerk's office; identifies, locates, and prints court docket for cases;
• Archives case files in accordance with legal requirements for protecting confidential information;
• Performs delivery/messenger services such as serving and filing legal documents and obtains signatures in order to meet critical deadlines;
• Provides backup services to paralegals and supervisor with various unit projects to meet deadlines;
• Photocopies and scans documents, ensuring exact duplication of originals, and distributes conformed copies of orders to opposing counsel and other interested parties;
• Numbers and assembles legal documents, evidence, exhibits and other materials as directed by paralegal or attorney;
• Prepares and processes vendor expense vouchers weekly and expert agreements in conformance with agency-established coding system;
• Makes travel arrangements and vehicle reservations as requested;
• Maintains office supply inventory and prepares order forms as needed.

Qualifications

Desired Qualifications:

Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of one year of experience in a legal environment;

Option 2: Two years of legal office experience;

Option 3: A combination of three years of college education and/or relevant experience;

Option 4: A two year degree in Legal Secretary Studies, Paralegal studies or related field of study.

Supplemental Information

APPLICATION INSTRUCTIONS:

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• A letter of interest, describing your specific qualifications for the position;
• A current resume detailing experience and education.

• Carefully review your application for accuracy, spelling and grammar before submitting.
• You may not reapply to this posting for 30 days.
• The initial screening of applications will be solely based on the contents and completeness of the “work experience” and “education” sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.
• A resume will not substitute for completing the “work experience” section of the application.
• All information may be verified and documentation may be required.