Office Services Supervisor jobs in Santa Maria, CA

Office Services Supervisor oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Implements procedures and policies for all administrative activities. Being an Office Services Supervisor typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, Office Services Supervisor coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a manager. The Office Services Supervisor supervises a small group of para-professional staff in an organization characterized by highly transactional or repetitive processes. Contributes to the development of processes and procedures. To be an Office Services Supervisor typically requires 3 years experience in the related area as an individual contributor. Thorough knowledge of functional area under supervision. (Copyright 2024 Salary.com)

Recently Added Office Services Supervisor jobs

C
EMERGENCY MANAGEMENT COORDINATOR/INSTRUCTOR II, OFFICE OF EMERGENCY SERVICES
  • California Governor's Office of Emergency Services
  • San Luis Obispo, CA FULL_TIME

  • Cal OES is recruiting for an Emergency Management Coordinator/Instructor II for the Southern Region. Applicants only need to submit one application package to be considered for this position.
    Cal OES has advertised in San Luis Obispo County (JC 426561) and Orange County (JC 428154). The position will be primarily based out of our Southern Regional Emergency Operations Center in Orange County with frequent travel around Southern California.

    Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

    This position is within Cal OES’s California Specialized Training Institute (CSTI), the state’s premier training and exercise enterprise. CSTI offers more than a hundred course titles in the areas of emergency management, criminal justice and homeland security, hazardous materials, fire and rescue, disaster mitigation, preparedness, response and recovery, and crisis communications. The CSTI State Exercise Operations Division designs and delivers tabletop, functional, and full-scale exercises, maintains the agency’s Integrated Preparedness Plan, and provides exercise support to other state agencies and local jurisdictions.

    Under the direction of the State Exercise Operations Division Chief, the Emergency Management Coordinator/Instructor II (EMC/I II) has lead responsibility for implementing, planning, and conducting all-hazards exercises and trainings in accordance with national standards – the Homeland Security Exercise and Evaluation Program (HSEEP) and the DHS National Training and Education Division programs (NTED). The EMC/I II may be a course manager and instructor or oversee the project/work activities of others, including contracted instructors.


    You will find additional information about the job in the Duty Statement.

    Working Conditions

    • DMV Pull Program - Participation in the DMV Pull Program is required. The position(s) require(s) a valid Driver’s License (DL). You must answer the questions addressing your DL on your application. Ensure you provide your DL number, class, expiration date, and any endorsements and/or restrictions.
    • Conflict of Interest - This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

    Minimum Requirements

    You will find the Minimum Requirements in the Class Specification.
    • EMERGENCY MANAGEMENT COORDINATOR/INSTRUCTOR II, OFFICE OF EMERGENCY SERVICES

    Additional Documents

    • Job Application Package Checklist
    • Duty Statement

    Position Details

    Job Code #:
    JC-426561
    Position #(s):
    163-296-2881-024
    Working Title:
    EMERGENCY MANAGEMENT COORDINATOR/INSTRUCTOR II
    Classification:
    EMERGENCY MANAGEMENT COORDINATOR/INSTRUCTOR II, OFFICE OF EMERGENCY SERVICES
    $7,457.00 - $9,276.00
    $7,457.00 - $9,508.00
    # of Positions:
    1
    Work Location:
    San Luis Obispo County
    Telework:
    In Office
    Job Type:
    Permanent, Full Time

    Department Information

    The California Governor’s Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.

    Cal OES is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.

    Cal OES is an emergency preparedness, response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.

    The Planning, Preparedness, and Prevention Directorate develops and maintains statewide plans and planning guidance for local emergency management, state agencies, and tribal governments, including specialized programs for radiological preparedness, dam safety, seismic hazards, and earthquake early warning. This directorate also includes the California Specialized Training Institute which provides exercise support and courses in emergency management, hazardous materials response, criminal justice/officer safety, fire & rescue, and crisis communications.

    In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.

    More information may be found here: Planning, Preparedness, and Prevention | California Governor's Office of Emergency Services

    Department Website: http://www.caloes.ca.gov

    Special Requirements

    Application Package Requirements

    To have your application considered for this job opportunity:
    • List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
    • List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
    • Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
    • You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section). Failure to comply and your application is considered incomplete.
    • SROA and Surplus are encouraged to apply and must submit a copy of their letter.
    • If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.
    • Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.
    • NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.
    **A candidate pool may be established for subsequent vacancies.**
    **All hires may be subject to a criminal background check.**
    **We encourage applicants to apply electronically.**

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 4/30/2024

    Who May Apply

    Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

    Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:


    California Governor's Office of Emergency Services
    Attn: HR Unit - AL
    Human Resources Recruitment
    10370 Peter A McCuen Boulevard
    Mather, CA 95655

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:


    California Governor's Office of Emergency Services
    HR Unit - AL
    Human Resources Recruitment
    10370 Peter A McCuen Boulevard
    Mather, CA 95655
    Please drop off at HR Window; Second Floor. This excludes holidays and weekends.
    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is required and must be included.
    • Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.
    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    • Knowledge of the Homeland Security Exercise and Evaluation Program (HSEEP)
    • Knowledge of emergency management principles
    • Experience designing, conducting, and evaluating exercises using HSEEP methodology

    Benefits

    Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:
    • Excellent CalPERS state pension plan
    • 401(k) and 457(b) Plans
    • Flexible Schedules
    • Generous paid time off
    • Health, dental & vision insurance for the employee or the employee's family
    • Investment in careers development
    Benefit information can be found on the CalHR website and the CalPERS website.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Department Website: http://www.caloes.ca.gov

    Human Resources Contact:
    HR Unit
    (916) 845-8321
    anne.lao@caloes.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    EEO Officer
    (916) 845-8527
    EEO@CalOES.ca.gov

    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Statement of Qualifications

    All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration. Your SOQ may be a determining factor of your qualifications for this position. If your qualifications are competitive, you may proceed to the hiring interview.

    A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

    Please review the Duty Statement for the Emergency Management Coordinator/Instructor II when answering the SOQ questions.

    The SOQ should be no more than two pages, double-spaced, 12-point font, and have your name in the upper right corner of each page.

    PLEASE ANSWER THE FOLLOWING PROMPTS:
    • Describe your background, experience, education, and/or training that qualifies you for the Emergency Management Coordinator Instructor II position on the exercise team.
    • Describe your exercise experience. Please give examples.
    • Describe your experience planning and facilitating meetings with federal, state, and local partners.
    • Describe your experience conducting emergency management training.
    For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

    Examination Information

    To obtain list eligibility please click on the link below:

    EMERGENCY MANAGEMENT COORDINATOR/INSTRUCTOR II Exam

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

  • Just Posted
Apply this Job
A
Office Services Technician I
  • Allan Hancock College
  • Santa Maria, CA OTHER
  • DEFINITION:Under supervision of the appropriate Dean or Director, the incumbent will perform a variety of responsible and difficult clerical and technical work; to interpret departmental policies, pro...
  • Just Posted
Apply this Job
A
Office Assistant
  • AMERICAN ECO SERVICES
  • Nipomo, CA FULL_TIME
  • Job Description Job Title: Office Assistant/Bilingual Pay Range: 17-20/HR Summary: To perform secretarial duties to provide administrative and organizational support for the office by performing the f...
  • 18 Days Ago
Apply this Job
C
Supervisor, Technology Services
  • Cuesta College
  • San Luis Obispo, CA FULL_TIME
  • Cuesta College Salary: $84,456.00 - $93,108.00 Annually Job Type: Full Time Job Number: FY2122-00097 Location: Cuesta College - San Luis Obispo Campus, CA Department: Administrative Services Closing: ...
  • 22 Days Ago
Apply this Job
C
Clinical Services Supervisor (RN)
  • Community Health Centers of the Central Coast
  • Santa Maria, CA FULL_TIME
  • Job Title: Clinical Services Supervisor (RN) Department: Medical Reports To: Health Center Manager FLSA Status: Exempt Wage Range that the Company Expects to Pay: $3,360.00 – $4,084.10 bi-weekly SUMMA...
  • Just Posted
Apply this Job
C
Clinical Services Supervisor (LVN)
  • Community Health Centers of the Central Coast
  • Guadalupe, CA FULL_TIME
  • Job Title: Clinical Services Supervisor (LVN) Department: Medical Reports To: Health Center Manager FLSA Status: Exempt Wage Range that the Company Expects to Pay: $2,800.00 - $3,403.42 bi-weekly SUMM...
  • Just Posted
Apply this Job
View All Office Services Supervisor Jobs
Salary Company Skills How To Become Job Openings
Filters

Clear All
Filter Jobs By Location
  • Filter Jobs by companies
  • More
Salary Company Skills How To Become Job Openings

0 Office Services Supervisor jobs found in Santa Maria, CA area

J
Front Desk Agent - Candlewood Suites Santa Maria Full-Time/Part-Time | Bapa LP - Santa Maria, CA, 93454 chevron_right
  • J. H. Larson Co.
  • Santa Maria, CA
  • Front Desk Agent - Candlewood Suites Santa Maria Job Details Job Location Bapa LP - Santa Maria, CA Position Type Full-T...
  • 4/26/2024 12:00:00 AM
Apply this job
B
Customer Service Representative Jmn (Western Range)
  • By Light Professional IT Services LLC
  • Lompoc, CA
  • Overview: American Communications Solutions and By Light Professional IT Services are recruiting dedicated and talented ...
  • 4/25/2024 12:00:00 AM
Apply this job
L
Education Advisor
  • Ladgov Corporation
  • Santa Maria, CA
  • Job Title: Education Advisor Location: Vandenberg SFB, CA Duties: Advises active-duty personnel on all programs availabl...
  • 4/24/2024 12:00:00 AM
Apply this job
S
Trilingual District Translator #4291, #5583
  • Santa Maria-Bonita School District
  • Santa Maria, CA
  • About the Employer Welcome to the Santa Maria-Bonita School District website. As the largest school district in Santa Ba...
  • 4/23/2024 12:00:00 AM
Apply this job
C
Customer Advocate
  • Community Choice Financial Family of Brands
  • Santa Maria, CA
  • Overview: As a Customer Service Representative, you will play an essential part in ensuring that our loyal and new custo...
  • 4/22/2024 12:00:00 AM
Apply this job
S
Project Manager
  • SMITH Mechanical, Electrical & Plumbing
  • Santa Maria, CA
  • Job Description JOB SUMMARY: The Project Manager is expected develop and maintain a client base, manage HVAC/plumbing/el...
  • 4/22/2024 12:00:00 AM
Apply this job
S
Instructional Assistant III - Severely Handicapped (Battles #4416)
  • Santa Maria-Bonita School District
  • Santa Maria, CA
  • About the Employer Welcome to the Santa Maria-Bonita School District website. As the largest school district in Santa Ba...
  • 4/22/2024 12:00:00 AM
Apply this job
S
Instructional Assistant III - Severely Handicapped (Battles #4416) External
  • Santa Maria-Bonita School District
  • Santa Maria, CA
  • About the Employer Welcome to the Santa Maria-Bonita School District website. As the largest school district in Santa Ba...
  • 4/22/2024 12:00:00 AM
Apply this job
View All Office Services Supervisor Jobs

About Santa Maria, California

Santa Maria is a city near the Southern California coast in Santa Barbara County. It is approximately 65 miles (105 km) northwest of Santa Barbara and 150 miles (240 km) northwest of downtown Los Angeles. Its estimated 2018 population was 108,470, making it the most populous city in the county and the Santa Maria-Santa Barbara, CA Metro Area. The city is notable for its wine industry and Santa Maria-style barbecue. Sunset magazine called Santa Maria "The West's Best BBQ Town". Santa Maria is located at 34°57′5″N 120°26′0″W / 34.95139°N 120.43333°W / 34.95139; -120.43333 (34.951377, -120.433...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Office Services Supervisor jobs
$67,304 to $100,101
Santa Maria, California area prices
were up 2.5% from a year ago
View detail

What does an Office Services Supervisor do?

Office Services Supervisor in Pocatello, ID
Streamlined Office Services filing process by eliminating multiple locations and encouraging electronic files.
December 22, 2019
Office Services Supervisor in Lake Charles, LA
You are a Job Seeker if you hold an account with one or more of our Services for the purpose of receiving and responding to job solicitations.
February 10, 2020
Office Services Supervisor in Pascagoula, MS
Reorganized and managed Office Services group by creating firm job descriptions and cross training personnel.
January 27, 2020