Office Services Supervisor jobs in Vallejo, CA

Office Services Supervisor oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Implements procedures and policies for all administrative activities. Being an Office Services Supervisor typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, Office Services Supervisor coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a manager. The Office Services Supervisor supervises a small group of para-professional staff in an organization characterized by highly transactional or repetitive processes. Contributes to the development of processes and procedures. To be an Office Services Supervisor typically requires 3 years experience in the related area as an individual contributor. Thorough knowledge of functional area under supervision. (Copyright 2024 Salary.com)

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Office Supervisor
  • Gilbane Federal
  • Concord, CA FULL_TIME
  • Overview

    GILBANE is seeking to hire an Office Supervisor for our Concord, CA location.

     

    Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking an Office Supervisor to support the Senior Vice President/Regional Manager. This role will sit primarily in the office. 

    Who are we?  

    As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! 

    We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

    Who are you? 

    You are a coach/leader who leads with an inclusive and empathetic mindset. You provide feedback and guidance to help others excel in their current or future roles. You determine priorities, delegate work, and effectively communicate progress. You establish measures to assess the impact, quality, and timeliness of results while praising successes and sharing lessons learned. You build high performing teams by attracting, engaging, developing, and retaining talented individuals through motivation and discipline to maximize impact on the organization and the individual.  

    You leverage business insights by understanding industry trends, local market/economic conditions, and Gilbane’s business model to make critical decisions and create competitive advantage. You deploy a strategic mindset when considering solutions to long-term opportunities and risks that may develop in the future.  

    Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship. 

    What’s in it for you?   

    Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader. 

    Responsibilities

    • Works closely and effectively with the executive to keep him/her well informed of upcoming commitments and responsibilities and following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the executive updated.
    • Conserves executive’s time by reading, researching, and routing correspondence/emails; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
    • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the executive’s ability to effectively lead the business unit.
    • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, and travel and reviews calendar on a weekly basis for planning time accordingly. Assists executive in arriving and ending appointments in a timely manner to best utilize his time.
    • Researches, prioritizes, and follows up on incoming issues and concerns addressed to executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response and ensures completion of those actions.
    • Maintains and submits the executive’s expense report ensuring timely and accurate submittal of expenses.
    • Maintains company and customer confidence and protects operations by keeping information confidential.
    • Prepares reports by collecting and analyzing information.
    • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
    • Managing the day-to-day office operations, including supervising clerical staff that responsible for office and kitchen supplies inventory and organizing various employee functions.
    • Contributes to management team effort by coordinating and facilitating various management meetings and recording minutes as needed.
    • Excellent interpersonal skills and the ability to work well with all levels of internal management and staff, such as the firm’s CEO and executives direct reports, as well as outside clients and vendors.
    • Represents the executive and company in the utmost professional manner.
    • Exceptional organizational skills to ensure regular deadlines are met and content is accurate.
    • May serve as Learning Coordinator responsible for working with BUL/Department Heads and HR to determine annual training needs.
      • Create training schedules for BU/departments and communicate scheduled company training opportunities to employees to encourage participation.
      • Organize and execute training, including scheduling, sending reminders, providing facilitator with necessary training materials, and ordering/organizing catering.

    Qualifications

    EXPERIENCE/EDUCATION

    • Associates or Bachelor’s degree in business or related field
    • 5 or more years’ experience in an Executive Assistant role
    • Experience in the Architecture, Engineering, or Construction industries preferred
    • Or equivalent combination of education and experience

    KNOWLEDGE, SKILLS & ABILITIES

    • Excellent writing and communication skills
    • Scheduling, time management and travel logistics
    • Must be Proficient Microsoft Office (Excel, Word, Power point, Outlook)
    • Exceptional organization skills

    Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.    For California this ranges from $81,500.00-$112,100.00 plus benefits and retirement program.

    Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

    Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

     

    Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly. 

  • 1 Month Ago

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Supervisor
  • ALL AROUND PROGRAM SERVICES LLC
  • Fairfield, CA OTHER
  • Job Details Job Location: Fairfield Office / NBRC - Fairfield, CA Salary Range: $22.00 Hourly DescriptionQualifications
  • 21 Days Ago

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Gas Field Services Supervisor
  • PG&E Corporation
  • Concord, CA FULL_TIME
  • Requisition ID # 155984 Job Category: Maintenance / Construction / Operations Job Level: SupervisorBusiness Unit: Gas OperationsWork Type: OnsiteJob Location: Concord Department OverviewGas Operations...
  • 19 Days Ago

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Protective Services Supervisor - Antioch
  • Blackstone Consulting
  • Antioch, CA FULL_TIME
  • Protective Services Supervisor - Antioch Apply Now Description/Job Summary As part of the Regional Security Services team, the Protective Services Supervisor is an experienced security leader that wil...
  • Just Posted

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Protective Services Supervisor
  • Blackstone Consulting, Inc
  • Antioch, CA FULL_TIME
  • Salary: $118,863/Annual Location: Kaiser Permanente Antioch Medical Center As part of the Regional Security Services team, the Protective Services Supervisor (PSS) is an experienced security leader th...
  • 8 Days Ago

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Administrative Services Supervisor
  • Central Contra Costa Sanitary District
  • Martinez, CA FULL_TIME
  • Central San, a progressive public utility, is seeking qualified candidates to fill an Administrative Services Supervisor position. This confidential, supervisory position will be assigned to the Engin...
  • 11 Days Ago

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0 Office Services Supervisor jobs found in Vallejo, CA area

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FT Customer Support Specialist - Work From Home>
  • Quartzy
  • Hercules, CA
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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FT Customer Support Specialist - Work From Home>
  • Quartzy
  • Fairfield, CA
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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FT Customer Support Specialist - Work From Home>
  • Quartzy
  • San Pablo, CA
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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FT Customer Support Specialist - Work From Home>
  • Quartzy
  • Pleasant Hill, CA
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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Universal Banker - Universal Member Service Representative
  • Self Help
  • Vallejo, CA
  • ** Universal Banker - Universal Member Service Representative** **Job Category****:** Branch **Requisition Number****:**...
  • 3/27/2024 12:00:00 AM

2
Bilingual Customer Service Coordinator
  • 24 Hour Home Care
  • Concord, CA
  • Overview: WHO WE ARE: 24 Hour Home Care is an innovative and trusted in-home care company committed to making a positive...
  • 3/26/2024 12:00:00 AM

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Customer Care Representative
  • Mercedesfairfield
  • Fairfield, CA
  • **Customer Care Representative** Fairfield, CA **Customer Care Representative SERVICE DEPARTMENT** Mercedes-Benz of Fair...
  • 3/25/2024 12:00:00 AM

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Retail Customer Service Associate
  • FedEx
  • Pinole, CA
  • RC430022844 Retail Customer Service Associate 1473 Fitzgerald DrPinoleCalifornia94564 FXO: Individual Contributor Retail...
  • 3/25/2024 12:00:00 AM

Vallejo (/vəˈleɪ(h)oʊ/ və-LAY-(h)oh; Spanish: [baˈʎexo]) is a waterfront city in Solano County, California, located in the North Bay subregion of the San Francisco Bay Area. Vallejo is geographically the closest North Bay city to the inner East Bay, so it is sometimes associated with that region. Its population was 115,942 at the 2010 census. It is the tenth most populous city in the San Francisco Bay Area, and the largest in Solano County. Vallejo sits on the northeastern shore of San Pablo Bay, 30 miles north of San Francisco, the northwestern shore of the Carquinez Strait and the southern e...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Office Services Supervisor jobs
$69,256 to $103,000
Vallejo, California area prices
were up 2.5% from a year ago

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