Operations Specialist jobs in Allentown, PA

Job Responsibilities:

• Set up and maintain accurate inventory in assigned portfolio of airports
• Facilitate inventory changes to ensure accuracy of available locations for Sales using multiple proprietary systems
• Maintains all Geopath setup and communication with Intermix
• Enter advertiser sales contracts accurately in system.  Provide guidance to AE’s on proper paperwork required
• Daily review of contract invoice log to ensure advertiser contracts are invoiced correctly
• Prepare audit packages for sales and operations for onsite market trips.  Log and track completion of issues to ensure they are being addressed timely
• Lead and conduct Inventory audits to ensure reporting accuracy – compare rate cards, display specifications, revenue analysis, maps, Quattro inventory, Black Box inventory, client by client and airport revenue reports
• Compile reporting for airports on individual airport market performance, as needed
• Keep airport contacts/information updated in the Black Box system
• Organize team meetings as needed
• Maintain good relationships with team, airports, and advertising clients
• Required to maintain appropriate standard of confidentiality
• Perform other duties as assigned or requested

Job Qualifications:

Education

• BA/BS or equivalent; Business, Marketing, Advertising, or related field preferred

Work Experience

• 1-3 years’ experience in Media/Advertising or related field

Skills

• Able to compose emails and other written documentation clearly and concisely
• Able to interpret a variety of situations and instructions furnished in written, oral, diagram or schedule form
• Ability to learn and use company system(s)
• Ability to working in a team atmosphere
• Proficient in Microsoft software applications (i.e., Word, Excel, Outlook and PowerPoint)

Competencies        

• Functional/Technical Skills – Has the functional / technical knowledge and skills to do the job at a high level of accomplishment
• Collaborating with Others - Working together with others in a cooperative and supportive manner to achieve shared goals.
• Client Focus - Providing service excellence to internal and/or external clients.
• Adaptability – Ability to adapt and work effectively in a fast-paced innovative environment
• Planning and organizing - Reaching goals that are central to organizational success by making and following plans and allocating resources effectively.
• Achievement Orientation - Focusing efforts on achieving high quality results consistent with the organization’s standards.
• Fostering Communication - Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands. 
• Employee must have the ability to lift and move items up to 15 pounds. 
• Employee must have the ability to see written documents and computer screens, and to adjust focus.
• This job is performed in a temperature-controlled office environment. 

Other Requirements

• Ability to travel outside of the office 15% of the time for periodic corporate meetings and industry events.
• Access to a reliable vehicle and possess valid driver’s license.