Patient Safety Specialist jobs in Olympia, WA

Description

• We save lives! Washington is a national leader in traffic safety.
• We create a positive organizational culture focused on inclusion and diversity.
• We use data-informed decision making to identify disparities, reduce barriers, and promote equitable opportunities and outcomes, internally and externally.
• We are committed to the health, safety, and wellness of our staff.
• Our leadership empowers and supports employees.
• We offer and support family-friendly mobile and flexible work schedule opportunities, as well as an infant at work program.
• We value and offer mentorship and training opportunities to develop your professional skills.
• Our office is located just minutes from the Capital campus.

Duties

Some of what you’ll enjoy doing includes the following – note that many of these tasks are specific to this work and we don’t require prior experience doing these in order to apply:

• Assist higher-level staff by managing components of state and federal grant programs, statewide advisory boards, and special projects.
• Assist Program Managers in the development of budgets, monitor and control budgets and expenditures from grant contracts, and assist in establishing financial goals and target dates.
• Manage information and FAQs related to grants on the agency website.
• Assist with procurements for contracted services for federal grant opportunities, including drafting RFPs, RFAs, and RFQQs in accordance with state regulations. Participate in application scoring and interview panels, contribute to pre-work conferences and contract negotiations.
• Provide administrative support to agency Executive Team members, including the Program Director, Administrative Services Director, and Research Director.
• Support steering and/or planning committees in coordination and execution of statewide conferences, stakeholder meetings, and other agency events.
• Schedule planning meetings.
• Manage schedules and Outlook calendars, schedule meetings, and coordinate travel arrangements for program managers and executive managers.
• Coordinate and ensure the successful implementation of the biennial WTSC Traffic Safety Conference involving national and international attendees as well as Drug Recognition Experts, Law Enforcement Liaisons, Target Zero Managers, and Traffic Safety Resource Prosecutors.
• Ensure front office coverage in coordination with other administrative staff.
• Prepare, edit, and proofread agency reports, correspondence, RFPs, etc.
• Assist in the coordination, searching, and processing of public records requests.
• Provide back-up administrative support for the Agency Director.
• Provide back-up support for Administrative Services Director and ensure coverage and coordination of quarterly Commission meetings.

Qualifications

REQUIRED:
Bachelor’s degree
AND
Two years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.
OR
Two years of other relevant experience may be accepted for education and/or experience.

NOTE: Years of relevant work experience may substitute year-for-year for the required education.
AND

• Strong written and verbal communication skills.
• Ability to multi-task.
• Ability to interpret information.
• Excellent interpersonal skills.
• Experience with meeting coordination and preparation of minutes.
• Experience with Microsoft 365.
• Ability to travel to meeting and event locations in-state and out-of-state, internal and external venues, transporting meeting materials, setting up meeting rooms, etc.
• Attention to detail and extensive editing and proofreading skills are essential.

• Experience in a state role that involved providing administrative support.
• Knowledge of state government organization, the Legislature, legislative process, procurement procedures, and administrative procedures.
• Knowledge and experience with archival procedures and the State Records Center.
• Knowledge of Public Records Act.
• Experience with conference planning from securing the hotel through final billing of the event.
• Negotiation skills with respect to hotel contracts.
• Familiarity and/or experience with federal grants.
• Knowledge of state policies and guidelines, particularly state travel regulations (SAAM).
• Familiarity with Travel Expense Management System (TEMS).
• Experience with legislative bill tracking.

Supplemental Information

READ THE FOLLOWING INSTRUCTIONS COMPLETELY:
Please attach the following documents to be considered. Failure to include all documents may result in not being considered for the position:

• A completed on-line application which includes current phone numbers and valid email addresses. Complete the application and profile on www.careers.wa.gov by clicking on the “Apply Now” button on the top of this page.
• A letter of interest that shows your personality and voice and describes how you meet the specific qualifications for this position.
• A current resume, detailing experience, and education as it relates to this position.
• Three professional references to include a current or recent supervisor with current contact numbers and email addresses.