Patient Safety Specialist jobs in Orlando, FL

Who are we?

Founded by concerned citizens in 1953, the Florida Safety Council, a non-profit 501(c)(3) organization, was established to make the roads safer. Our mission is to reduce preventable injuries and save lives through highly effective safety and health training, professional testing and monitoring. We promote safety in every phase of life: in the home, on the road, in schools, businesses, industrial facilities and government.

Why join us?

Work-life balance flexibility, generous PTO, 10 paid holidays, family-type atmosphere, birthday recognition, anniversary recognition (5, 10, 15, etc.), group health, dental, vision, and 2x annual salary life insurance benefit, 401 (k) participation after 1 year 1,000 hours worked, and our mission makes the work rewarding!

Job summary:

Reports directly to the Director of Finance (DoF). Perform a variety of responsible accounting and general office duties related to accounts receivable processing.

Summary of essential job functions

• Input and process accounts receivable; accounts payable (backup)
• Daily reconciliations for all locations
• Monthly reconciliation of all bank accounts
• Month-end closing procedures for accounts receivable
• Reconcile accounts receivable clearing (1205) and special form invoices such as government contracts, etc.
• Monitor daily cash shortages and overages
• Monitor aging of accounts receivable and report items that are past due to DoF
• Create invoices for all departments that generate accounts receivable, sending via email if needed
• Return W-9’s as requested by A/R customers
• Assist with yearly audit preparations
• Maintain MIP Fund Accounting software. Update with IT as needed.
• Work closely with other departments to resolve discrepancies and ensure records are up to date and the general ledger is accurate
• Generate CARS/CompMan daily activity reports showing revenue and expense statements for internal use
• Reconcile all payment processing with the operating account
• Exercise independent judgment & discretion to administer the following accounting functions:
  • Prepare and submit Journal Entries as required by DoF
  • Receive and process phone credit card payments if needed
  • Prepare daily digital deposit of all checks received each day
  • Update DUI monthly report
  • Work with partner to count daily CSR deposits for all branches and prepare weekly deposit
  • Process petty cash reimbursements and corresponding journal entries
  • Maintain Receivable files for current and prior years
  • Maintain and reconcile main petty cash/change fund
  • Audit petty cash banks - annually
  • Unlock courier bins from branch offices
  • Make reimbursements to all petty cash users
  • Make journal entries in MIP of all petty cash reimbursements
  • Prepare daily cash deposit report from all departments and branch offices
  • Prepare weekly cash bank deposit
  • Process refunds, voided payments, investigate disputes and chargebacks in payment processing system
• Daily Cash Receipts
  • Prepare daily cash deposit from all offices with accounting co-worker
• Assist the DoF and perform other duties as assigned

Education/Experience:

• High school diploma required
• Associate degree in business or accounting preferred
• Two (2) years Accounts Receivable experience required

Required Skills/Abilities:

• Basic mathematical and accounting knowledge
• Strong computer skills with proficiency in Microsoft Excel
• Good communication and organizational skills
• Investigative/analytical thinker; problem solver
• Must be detail oriented and be able to manage multiple priorities and meet deadlines
• Must have a high level of accuracy, efficiency, and accountability

Physical Requirements:

• Requires sitting, standing, bending and reaching
• May require lifting up to 25 pounds
• Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, the telephone and other office equipment
• Requires normal range of hearing and vision. Interaction primarily with co-workers

Florida Safety Council is a(n):

• Drug-free workplace - following Federal and state guidelines - with smoke-free campuses
• Equal opportunity employer and all applicants will receive consideration for employment without regard to race, color, religion, age, disability, national origin, marital status, protected veteran status and other characteristic protected by law.
• E-Verify Employer

Disclaimer

Our company promotes an equal employment opportunity workplace, which includes reasonable accommodation of otherwise qualified disabled applicants and employees so long as this does not create an undue hardship on the company or affect the health and/or safety of others at work. Please see your supervisor should you have any questions about this policy or these job duties. This job description may not be all-inclusive, and employees are expected to perform all other duties as assigned and/or directed by management. Job descriptions and duties may be modified when deemed appropriate by management.