Payroll Administrator jobs in Chicago, IL

After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 350,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts, in Belmont Cragin at our Michael and Karyn Lutz Center for After School Matters, and in the Pullman community at the new Gately Center for After School Matters. For more information, visit www.afterschoolmatters.org.

Summary of Position:

The Payroll Administrator is responsible for paying staff and instructors accurately, as well as paying some independent contractors. The Payroll Administrator also assists with all functions related to payroll administration, including answering timekeeping and payroll-related questions from all teams, training users to understand and use the payroll system effectively, preparing payroll schedules, and other compliance-related tasks. 

Major Duties and Responsibilities:

Payroll processing:

• Use the ADP WorkforceNow Payroll platform to prepare, process, and audit payrolls for 100 staff and 400 part-time instructors
• Verify timesheet data
• Enroll Instructors into ADP based on data from HR and notify instructors of their enrollment
• Process garnishments, wage assignments, earnings adjustments, and benefits deductions
• Collaborate with the HR department to ensure benefits and accruals are properly managed
• Maintain accurate payroll system data, including tax tables and accruals, home departments and supervisors
• Process manual checks, replacement checks, and payroll corrections; investigate and resolve payroll discrepancies
• Identify areas for process improvement and propose alternatives

Customer service:

• Provide training, guidance documents, and support to help staff use time & attendance features
• Collaborate with various departments for all aspects of the payroll process, such as ensuring that timesheets are submitted and time off is approved on schedule
• Support employees in navigating payment method options and check distribution

Reporting and recordkeeping:

• Manage the allocations and classifications for payroll and ensure the data is accurately transferred to the Accounting and Financial Planning & Analysis teams
• Complete quarter-end and year-end processes for each payroll
• Manage the distribute W-2s and 1099s
• Assist in gathering data for government grants billing and as requested by external auditors

Other duties as assigned

Supervisory Responsibilities:

• None

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to work on a computer for long periods of time.
• Must be able to sit for long periods of time.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is not exposed to weather conditions.
• The noise level in the work environment is usually moderate.

Knowledge, Skills and Abilities:

• Intermediate knowledge of Microsoft Office Word and Excel including sorting, filtering, conditional formatting, and vlookup 
• Strong working knowledge of payroll-related requirements and regulations
• Strong problem-solving skills and the ability to collaborate across teams to address challenges
• Ability to compile, enter, audit and verify data
• Highly detailed oriented and commitment to accuracy
• Knowledge of ADP’s WorkforceNow preferred
• Strong orientation to customer service in a fast-paced, high-energy environment
• Ability to work independently and take ownership of projects

Qualifications:

• Bachelor’s degree required
• 5 years of payroll processing experience required

Additional Requirements:

Staff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment. If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable accommodation.

How to Apply:

Submit a cover letter and resume at http://www.afterschoolmatters.org/careers/

EEO:

After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.