Payroll Administrator jobs in Pensacola, FL

Payroll Administrator

Performs a variety of record-keeping and payroll processing functions, including establishing/maintaining employee/payroll records.

Essential Job Functions

• Lead all payroll activities including process weekly labor, biweekly payroll, collect and audit/review timekeeping records, monitor Paid Time Off, and submit payroll batches.
• Primary contact for payroll and responding to employee payroll inquiries.
• Maintain payroll item settings for taxes, earnings, and deductions in payroll systems and make intercompany journal entries.
• Responsible for ensuring payroll is accurate, timely and meets all regulations.
• Responsible for inputting and processing employee data into JAMIS ERP, such as new hires, terminations, promotions, tax status, and other changes.
• Calculate and pay Federal and State payroll taxes and/or prepare/review appropriate reports, including W-2’s.
• Review expense postings and department coding for payroll items monthly; reconcile and adjust as needed.
• Remit payroll related accounts payable (401k, insurances, and garnishments).
• Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
• Performing monthly audit/balancing of payroll reports/entries and benefit provider invoices.
• Reconciles 941, 940, and all State Wage Reports.
• Documenting/updating procedures as required.
• Performs a variety of administrative functions, including distributing mail; greeting visitors; answering the phone; answering inquiries and obtaining information for public, customers, visitors, and other interested parties; organizing/maintaining paper and electronic files.

Qualifications, Education Requirements, Preferred Skills

• Associate degree in Human Resources, Business Administration, Accounting, or other comparable discipline.
• 5 years progressive experience in Payroll/Accounting. Working knowledge of payroll procedures. General clerical aptitude. Strong knowledge of payroll laws and regulations.
• Experience with government contracts payroll desired (CBA’s, SCA , multi-state). International payroll experience a plus.
• Must be proficient and have experience using payroll software.
• Ability to learn and use Jamis Prime ERP and JAMIS HCM/Humanic. (Experience with Jamis Prime ERP and JAMIS HCM/Humanic preferred.)
• Effective oral and written communication skills to communicate credibly and effectively.
• Strong computer ability to use the following programs: Excel, Word, Teams, and Outlook.
• Strong organizational and project management skills.
• Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities with attention to detail.

Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity, disability or protected veteran status or any other applicable federal or state-protected classification.
ACES is committed to providing accessibility to employment opportunities for persons with disabilities. If you require assistance in applying for this open position, please submit a request for assistance by calling ACEs HR Dept. at (877) 877-2237 and reference this job position.

Job Type: Full-time

Pay: $20.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Fort Walton Beach, FL 32548: Relocate before starting work (Required)

Work Location: In person