Payroll Administrator jobs in Tacoma, WA

Holman Logistics is actively seeking a Payroll & Benefits Administrator to join our team in Federal Way, WA in our People Support department.  This is an exciting opportunity to join an awesome company that truly places our employees first.

Since 1864 Holman has demonstrated a passion for innovation, leadership, and exceeding customer expectations.  We care about the people who work here and provide an environment where you can apply your talents and creativity to build a rewarding career.  We provide long-term career opportunities with excellent benefits to help build a foundation for you and your family.

How Would you be helping Holman Logistics and our customers?

Here at Holman, our People Support department is a key advocate for our employees and proponents of our company culture and values.  While they are directly responsible for assisting our Team Members with payroll and benefit needs, their value is in their ability to translate our Company Values into their daily actions.  We rely on them for their timely processing skills, attention to detail, strong communication with Team Members, as well as their desire to grow and develop themselves and other employees.

Core Responsibilities

Payroll Processing:

• Post employee deductions, bonuses, garnishments, and other wages accurately.
• Process payroll transactions, including new hires, terminations, and changes in employment status.
• Verify and reconcile timesheets, ensuring accuracy and compliance with company policies and relevant regulations, both federal and local.
• Address payroll-related inquiries from employees and resolve discrepancies promptly and in a professional, compassionate manner.
• Act as the backup to the Payroll Specialist for time off and vacation.
• Other duties as assigned.

Benefits Administration

• Work with our third-party benefits administrator to ensure that Team Members receive thorough and accurate communications of benefit changes.
• Administer employee benefits programs, including health insurance, retirement plans, and other fringe benefits.
• Verify employee and dependent eligibility through document review and approve benefit elections.
• Coordinate Open Enrollment with the People Support Business Partner and Director of People Support and communicate with local People Support representatives on the communication of benefit options to employees.
• Process benefits enrollments, changes, and terminations accurately in a timely manner.
• Serve as the primary point of contact for People Support representative inquiries related to benefits, providing guidance and support as needed.
• Collaborate with benefit vendors to ensure smooth administration and resolve any issues or discrepancies.
• Other duties as assigned.

Compliance and Reporting

• Remain informed about federal, state, and local regulations governing payroll and benefit administration.
• Ensure compliance with relevant laws, regulations, and company policies.
• Work with the Payroll Specialist to prepare and submit tax filings and reports in accordance with statutory requirements.
• Generate and analyze payroll and benefits reports to identify trends, discrepancies, and areas for improvement.
• Other duties as assigned.

Competency Statement(s)

• Active Listening – Ability to actively attend to, convey, and understand the comments and questions of others.
• Attendance - Ability to work required schedule and arrive at work on time and work alternative/at-home schedules to accommodate the needs of the business.
• Communication - Ability to effectively communicate in writing and verbally in a courteous and professional manner with others. Ability to understand and follow verbal and written instructions.
• Diversity-oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Empathetic – Ability to appreciate and be sensitive to the feelings of others.
• Relationship Building - Ability to establish and maintain effective working relationships with customers, co-workers and management.
• Coaching and Development – Ability to provide guidance and feedback to help others strengthen specific knowledge/skills areas.
• Organized – Ability to follow a systematic method of performing a task. Identifies and resolves problems in a timely manner; gathers and analyzes information to make the most effective decision; identifies external threats and opportunities; adapts strategy to changing conditions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Analytical Skills – Ability to use thinking and reasoning to solve a problem. Ability to understand and interpret financial information.
• Accountability – Ability to accept responsibility and account for his/her actions.
• Reliability – Ability to be dependable and trustworthy.
• Responsibility – Ability to be held accountable or answerable for one’s conduct.
• Strategic Thinking – Develops strategies to achieve organizational goals; understands organization’s strengths and weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.
• Adaptability - Ability to adapt to change in the workplace.
• Autonomy - Ability to work independently with minimal supervision.
• Safety Awareness - Ability to identify and correct conditions that affect employee safety.
• Business Acumen – Ability to grasp and understand business concepts and issues.
• Decision Making – Ability to make critical decisions while following company procedures in conjunction with manager’s feedback.
• Working Under Pressure – Ability to complete assigned tasks under stressful situations.
• Customer Oriented – Ability to take care of our customer’s needs while following company procedures.
• Self Motivated – Ability to be internally inspired to perform a task to the best of one’s ability using his/her own drive or initiative.

SKILLS & ABILITIES

• Education: Bachelor’s Degree in Human Resources, Accounting, Finance, or related field (preferred).
• Experience: Two (2) years’ experience in Payroll or Benefit administration.
• Computer Skills: Advanced computer skills. Strong working knowledge of MS Office to include Outlook, Excel, Powerpoint, and Word. Strong HRIS skills necessary; preferably with Ultimate Software (UKG).
• Certificates & Licenses: SHRM Certified Professional (SHRM-CP) credential preferred.