Payroll Clerk, Sr. jobs in Danbury, CT

Supervision Required:   Employee works under the general supervision of the Director of Finance.  The employee is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction. The supervisor provides additional, specific instruction for new, difficult or unusual assignments, including suggested work methods. The employee is expected to recognize instances which are out of the ordinary and which do not fall within existing instructions; in such cases, the employee is expected to seek advice and further instructions.  Reviews and checks of the employee’s work are applied to an extent sufficient to keep the supervisor aware of progress, and to ensure that completed work and methods used are technically accurate and that instructions are being followed.  

Supervisory Responsibility: Employee is not responsible for the regular supervision of employees.

Confidentiality:  The employee does have access to confidential information such as billing and payroll records.

Accountability:   Consequences of errors or poor judgment may include missed deadlines, adverse public relations, and/or monetary loss.

Judgment: Numerous standardized practices, procedures, or general instructions govern the work and, in some cases, may require additional interpretation.   Judgment is needed to locate, select and apply the most pertinent practice, procedure, regulation or guideline.

Complexity:  The work consists of a variety of duties which generally follow standardized practices, procedures, regulations or guidelines.  The sequence of work and/or the procedures followed vary according to the nature of the transaction and/or the information involved, or sought, in a particular situation.

Work Environment:  The work environment includes work in a municipal office setting subject to frequent interruptions.  Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  

Nature and Purpose of Relationships:  Relationships are primarily with co-workers and the public involving frequent explanation, discussion or interpretation of practices, procedures, regulations or guidelines in order to render service, plan or coordinate work efforts, or resolve operating problems.  Other regular contacts are with service recipients and employees of outside organizations such as vendors, banks and/or developers/ contractors.  Extraordinary courtesy, tact and diplomacy may be required to resolve complaints or deal with uncooperative or uninformed persons.

Occupational Risk:  Duties generally do not present occupational risk to the employee.  

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Payroll 

 1. Receive, review and adjust payroll time sheets, conduct research and resolve discrepancies as needed. 

 2. Prepare and record checks for payments.  

 3. Create payment groups and accounts for vendor expenditures.

 4. Transmit daily A/P issuance file to Bank.

 5. Prepare payments for mailing.

 6. Void A/P vouchers and/or payments and prepare void summary report.

 7. Post voucher batches and journal entries.

 8.   May be required to provide back up to Payroll Coordinator during absences.  

Accounts Payable

1. Prepare invoices for payments to vendors, utility companies, grant payments, Worker’s Compensation, and other entities. 

2. Receive, record, and process invoices, purchase requisitions, and receiver’s copy; verify information for accuracy and appropriateness.

3.Enter purchase order, account, and vendor information into automated accounting program for each transaction. 

4. Approve batch, print cover sheets, and forward payment requests for printing of checks. 

5.  Research and resolve vendor and payment issues, serves as contact person for inquiries and requests from vendors.

7. Checks packing slips against invoices, bid prices, and discounts.

8. Prepare and audit related expense reports and spreadsheets; disseminate financial reports as required. 

9. Prepare for and execute end-of-fiscal-year accounts payable transition.

Minimum Qualifications:

Education and Experience:  Must have an Associate’s Degree in Accounting, Finance Administration or a related field  and three to five (3-5) years of experience in accounting, specifically in accounts payable and payroll processing. Municipal accounting a plus.

Knowledge, Abilities and Skills Required:

Knowledge:  Working knowledge of municipal payroll and accounting practices and procedures; knowledge of the Internet, Office software and other implemented programs.

Knowledge of rules and regulations governing the payment of state and/or federal payroll taxes.

Abilities:  Ability to communicate clearly both orally and in writing, and to plan and prioritize tasks. Ability to access the internet to obtain information in support of department operations.

Skills: Skill in paying careful attention to detail, mathematics, reconciling accounts, and performing duties in timely manner.  Proficient computer keyboarding, written and oral communication skills.

Physical and Mental Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills:  Little or no physical demands are required to perform the work.  Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing.   There may also be some occasional lifting of objects such as books, photocopy and computer paper.

Motor Skills:  Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a personal computer and/or most other office equipment, typing and/or word processing, filing and sorting of papers.

Visual Skills: Position requires routine reading of documents, spreadsheets, reports, and computer screen for analysis and understanding.  The employee is rarely required to determine color differences.