Payroll Clerk, Sr. jobs in Medford, OR

Description

 The Payroll Specialist conducts all pre-payroll preparations, processes payroll, and conducts all post-payroll operations on a semi-monthly payroll cycle. The Payroll Specialist handles all payroll-related functions, ensures the company’s compliance with payroll laws and policies, and audits payroll data and documents as needed. This position performs other duties related to payroll and finance including updating employee records, recording employment status and tax changes, assisting with payroll deductions and assessments, and processing payroll-related tasks.

Requirements

Duties and Responsibilities:  

· Perform daily payroll data management and processing.

· Conduct all pre-process payroll preparations and post-process payroll operations.

· Ensure compliance with labor and policy requirements for timely and accurate payment of hours worked. 

· Adhere to strict deadlines for processing and submitting payroll on a semi-monthly cycle.

· Process final paychecks for separations of employment as per federal and state mandated timelines.

· Handle various payroll-related inquiries from employees and resolve issues as needed.

· Audit payroll and tax-related documents to ensure validity and compliance.

· Input and audit supplemental payments for employees, including but not limited to mileage and training reimbursements.

· Maintain information and documentation regarding payroll adjustments, including but not limited to employee status changes, tax changes, and deduction adjustments.

· Maintain strict confidentiality regarding all payroll data, company, and employee information.

· Communicate via phone, email and/or text message with employees and external contacts, exuding excellent customer service skills, knowledge, and professionalism.

· Utilize CRM system to document phone calls, emails, and text messages with strong attention to detail.

· Use software to create documents, spreadsheets, and communications that improve the efficiency and effectiveness of the payroll process.

· Perform other duties as assigned.

Required skills/abilities:  

· Strong mathematical and data analysis skills.

· Attention to detail and accuracy.

· Excellent verbal and written communication skills. 

· Strong interpersonal, negotiation, and conflict resolution skills.

· Excellent organizational skills.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to prioritize tasks and manage time effectively.

· Ability to act with integrity and professionalism.

· Ability to adhere to strict confidentiality practices.

· Thorough knowledge of payroll and employment-related laws and regulations. 

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) as well as experience with payroll software systems.

· Superior knowledge of Microsoft Excel with a proven ability to work with multiple spreadsheets and extensive amounts of data.

· Strong auditing skills.

Education and Experience:  

· High school diploma or equivalent.

· Bachelor’s degree or certificate in payroll, accounting, or related field preferred. 

· Two years or more of experience working with payroll processing, accounting, or numerical data analysis and reporting.

Physical Requirements:  

· Prolonged periods of sitting at a desk and working on a computer.

· Limited periods of standing, walking, reaching, stretching may be required.

· Frequent communication verbally and electronically.

· Occasionally lift and/or move up to 15 pounds.

Other Requirements:  

· Must pass and maintain background clearance as defined by Oregon State Background Regulations.

Note:  

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

EEO Statement:   

Rever Grand is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.