Payroll Manager jobs in Monterey, CA

Job no: 520379
Work type: Management (MPP)
Location: Monterey Bay
Categories: MPP, Administrative, At-Will, Full Time

Classification: Administrator II
Anticipated Hiring Salary: Commensurate with experience
CSU Salary Schedule
Hours: Full-time / 40 hours per week
FLSA: Exempt

Priority Screening Date: Internal CSUMB Applications Only - October 31, 2022
Recruitment Status: Open Until Filled

ABOUT CSUMB

Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students. The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB's sustainability initiative is to be carbon neutral by 2030. The university's faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.

PURPOSE:

Under the general supervision of the Director of Accounting, the Payroll Services Manager is responsible for all payroll functions of the University. This position plans, organizes, and manages payroll operations including the development of operational goals and the implementation of procedures and internal controls that result in efficient, sound, and customer-oriented services to the campus community. The Payroll Manager analyzes, interprets, understands and ensures compliance with applicable bargaining contract provisions, CSU policy, state and federal regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

Other Functions:

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of payroll practices and procedures; federal and state laws and regulations; internal control practices; accounting and budgeting. Ability to quickly learn the State Payroll Procedures Manual, the Personnel Information Management System and Procedures Manual, the State and University Administrative Manual, Public Employees Retirement System Handbook, Common Management System Business Process Guides, and Executive Orders published by the Chancellor's Office.

Ability to meet critical deadlines under pressure and to coordinate the work of a payroll office to meet such deadlines; explain highly complex matters in a courteous and tactful manner so as to ensure maximum understanding on the part of faculty, staff, and students; trace and correct errors involving understanding of the principles used in most computerized payroll systems; work rapidly and accurately with numbers, names, codes, and symbols; select precedent cases or situations to perform novel or unusually complicated transactions where published guidelines do not apply; proceed with a minimum of supervisory assistance and resolve most of the novel or unusually difficult pay problems without specific instructions; and to read and write at a level appropriate to the duties of the position. Ability to work collaboratively and effectively in a diverse, multicultural environment.

MINIMUM QUALIFICATIONS:

Equivalent to a Bachelor's degree from an accredited college or university AND a minimum of three years of increasingly responsible payroll transaction experience including training, supervising or providing work direction to others.

PREFERRED QUALIFICATIONS:

An additional two years of experience in payroll transaction work within the California State University System or state payroll system. Experience as a Payroll Supervisor/Lead. Experience working in a collective bargaining environment and in using a human resources information system. College coursework in accounting. Technical fluency Oracle/PeopleSoft, CSU Common Management System; Microsoft Office Professional Suite, and Google mail and calendaring programs.

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
• This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards; control over campus business processes, either through functional roles or system security access; and access to, or control over, cash, checks, credit cards, and/or credit card account information
• This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.

BENEFITS/PERKS:

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or emailuniversitypersonnel@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.



To apply, visit https://careers.csumb.edu/en-us/job/520379/payroll-services-manager

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