Payroll Supervisor is responsible for the supervision and coordination of payroll processing operations. Ensures accurate calculation of wages and processing of tax withholding and company deductions. Being a Payroll Supervisor prepares statistical reports on employee pay, commissions and bonuses; vacation, sick, disability and workers compensation leave; taxes, withholding, etc. Oversees the distribution of paychecks and direct deposit programs. Provides training to team on policies, regulations, and processes. Additionally, Payroll Supervisor assists team members with resolving errors or responding to inquiries. May be the first level escalation for complaints or complex error resolution. Typically requires a bachelor's degree. Typically reports to a manager or head of a unit/department. The Payroll Supervisor supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. To be a Payroll Supervisor typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes. (Copyright 2024 Salary.com)
PAYROLL COORDINATOR SUCCESS INCLUDES the following:
• Recognized expert for problem solving and process improvements
• Leading payroll projects
• Successfully processing payroll every two weeks, using critical thinking skills to meet challenges and identify obstacles
• Delivering accurate financial data on schedule
PAYROLL COORDINATOR ACCOUNTABILITIES include the following:
• Process and oversee payroll data in payroll software, audit wages and deductions and create job cost and general ledger journal entries to post payroll records in accounting software
• Manage the time tracking software and process, review all tracked data, resolve any questionable entries with supervisors and educate/re-educate new and existing users
• Manage payroll-related garnishments in payroll software
• Work with the Human Resources Department on benefit deductions, benefit catch-up payments and all other payroll-related data
• File and distribute month-end reports; post all entries in a timely fashion
• Perform various accounts payable functions, which may include processing of invoices, refunds and rebates; issuing checks; credit card payment processing transactions; and other procedures
• Perform general ledger functions, review and analyze financial information and help prepare financial statements and other reports
• Answer general accounting questions regarding general ledger, payroll and payables
• Review trial balances for trend and value anomalies, missing information and misclassified transactions and take follow-up action
• Work independently on special projects as assigned, effectively prioritizing workload and deadlines
• Maintain year-end schedules
Stay up-to-date on related payroll, tax and accounting regulations changes
Payroll Coordinator Qualifications include the following:
• High school diploma required
• Accreditations of either Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) or equivalent combination of education and experience required
• Associate degree in accounting or accounting-related field preferred
• Minimum of 2 years’ payroll experience, preferably using the Ultimate Kronos Group (UKG) software system, including Workforce Management, UKG Pro and Business Intelligence, required
• Prior experience working with accounts payable processes
• Prior experience creating accounting-related processes and procedures
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