Payroll Supervisor jobs in Omaha, NE

What you will be doing:

JOB SUMMARY/PURPOSE

HR/Accounting Coordinator is responsible for executing the accounting and auditing activities of the hotel, safeguarding the assets and preparing all financial statements in accordance with generally accepted accounting principles, laws and company policy; and directing and ensuring the efficient administration of the Human Resources Function.

DUTIES & FUNCTIONS (See physical requirements section for more information)

Accounting

Perform accounting operations as outlined by company policy including accounts receivable, payable, payroll, inventory and audit, maintenance of general ledger, analysis of data, and preparation and processing/review of payroll.

Ensure that the financial system is accurate, efficient, and in accordance with generally accepted accounting principles and governmental regulations and advise management accordingly.

Establish and audit all internal financial controls, including purchasing, cash handling and disbursements, inventories, hotel equipment, master keys and personnel time records within established company policies.

Control flow of cash through the hotel and maintain integrity of accounting output.

Monitor inventory levels and advise management regarding variances to budget.

Prepare reports outlining the hotel's financial position in areas of income, expense, and earnings based on past, present, and future operations.

Provides analytical support during budget reviews to identify cost saving and productivity opportunities for property managers.

Accurately process payroll on a biweekly basis.

Post monthly franchise invoices, if applicable.

Process month end reporting for the property.

Reconcile all operating bank accounts with each statement.

Arrange for audits of the Hotel's accounts.

Ensure a strong accounting and operational control environment to safeguard assets, manage business risks, and improve operations and profitability.

Analyze financial data and market trends.

Assist with all contracts and legal agreements, and assists management in maintaining all licenses, permits, insurance and contracts.

Perform daily, weekly and monthly duties as described in the Accounting Checklist.

Human Resources

Execute the HR function which includes recruiting, training, wage/benefit administration, compliance with statutory requirements and the execution of employee relation activities.

Provide human resources assistance, guidance and counseling to the General Manager, Executive Committee and line employees in order to maximize the quality and professionalism of the hotel staff by listening and interpreting concerns and objectives and seeking solutions.

Ensure that employees are trained and utilized to their maximum potential by controlling the implementation, administration and monitoring of hotel, brand and corporate training programs.

Monitor the employee performance appraisal programs to ensure reviews are timely, comments are appropriate, and goals are measurable and achievable.

Review, appraise and approve all personnel changes and paperwork for merit and accuracy.

Direct and administer employee relations programs and activities such as employee recognition and service award ceremonies, social functions and general hotel meetings to maintain a positive employee relations climate.

Partner with executive committee to coach, counsel and discipline employees and hold employees accountable to hotel and company policies.

Lead the recruiting and onboarding efforts for all hotel positions which include job posting, interviewing, drug screening, background checks, reference checking, I-9s and new hire orientation. Utilize creative solutions to find candidates.

Ensure compliance with all State and Federal laws as well as regulations and court rulings which pertain to human resources by reviewing current management practices, implementing new procedures and communicating verbally and in writing any new requirements.

Assists in the administration of employee and guest-related risk management including safety programs, workers compensation, general liability etc.

Manage employee leaves of absences including FMLA.

Ensure proper management of personnel record-keeping, personnel files, personnel reports and statistics ensuring confidentiality where necessary.

Compose, type and distribute general Human Resources correspondence, such as those announcing policy revisions.

What we are looking for:

General Requirements:

Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.

Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.

Thorough knowledge of Accounting practices and procedures as well as considerable knowledge of state and federal laws and regulations pertaining to financial matters.

Ability to attend to guests, associates and management in an attentive, friendly, courteous and service oriented manner which requires strong customer service as well as written and oral communication skills.

Must be able to speak, read, write and communicate in English to adequately perform the duties of the job.

Outstanding organizational and time management skills.

Ability to multitask and prioritize and delegate daily workload.

Ability to handle sensitive material with the utmost discretion and confidentiality.

Must be energetic, a self-starter, and able to work in a fast-paced environment.

Must be detail-oriented and able to work both independently and with a team.

Must be effective at listening, understanding, and clarifying inquiries made by hotel staff.

Ability to type 50 words per minute to prepare correspondence and meet deadlines.

Must be able to show initiative, including anticipating hotel or operational needs.

Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform/attire and nametag.

Comply with company, hotel and brand standards and regulations to encourage safe and efficient hotel operations.

Employee must be able to maintain standards of attendance and punctuality and must be able to work varying schedules that include evenings, weekends, holidays and extended hours as business dictates.

Physical requirements:

While performing the duties of this job, the employee is required to stand, walk, balance, reach, push, pull, lift, grasp, feel, talk, hear, see, smell, taste, climb in and out of vehicle and perform repetitive motions that require manual dexterity during and throughout their shift.

This position requires the exertion of up to 25 pounds of force occasionally and lifting up to 25 pounds.

The employee is required to have visual acuity to prepare and analyze data and figures, operate machinery, tools and vehicles, view computer terminals, determine accuracy, neatness and thoroughness of work quality, and make general observations of facilities.

This is a sedentary position that sometimes requires long hours, some of which are spent sitting at a desk in a climate- controlled environment with frequent computer, mouse, 10 key touch, copiers, facsimiles, keyboards, telephones and other devices like radios.

Education & Experience:

Bachelor's Degree or equivalent work experience required.

3 years of progressive experience in an accounting or human resources position in hospitality or similar industry.

Advanced proficiency with Microsoft Excel.

Intermediate proficiency in the use of Accounting, Point of Sales and Property Management Systems is desired.