Payroll Supervisor jobs in San Diego, CA

Introduction

Examples of Duties

Oversees, supervises, monitors, and manages all payroll operations for the City; ensures all information is entered correctly and payroll accurately submitted and disbursed. Assists in the implementation of goals and objectives. Evaluates operations and activities; recommends improvements. Implements polices and procedures within the payroll section.

Leads, directs, oversees, and supervises the employees in the Payroll section; evaluates, completes, and signs performance reviews; makes hiring and pay recommendations, decisions, and terminations; recommends disciplinary actions when needed and provides training to ensure quality performance.

Prepares, balances, reviews, and approves various state and federal reports. Prepares W-2, periodic tax reports, and a variety of payroll related reports; files required state, pension and federal reports, identifies and resolves discrepancies; prepares fiscal year end accrual liability report and journal for leave reserves; processes and enters journal vouchers to the financial system for general ledger posting.

Balances and reconciles General Ledger Reports. Post transactions to general ledger; prepare and record special transaction reports and journal entries; reconcile various general ledger accounts and subsidiary accounts relating to payroll.

Runs payroll pre-list and reviews for accuracy; makes corrections as needed. Balances payroll and coordinates distribution reports. Analyzes various payroll reports for error and out-of-balance messages; reconciles discrepancies and reconciles with all related accounts and prepares supporting documents for year-end reports. Following completion of the payroll run, builds data transfer files and reviews for accuracy. Approves the distribution of payments to vendors.

Participates in the testing of new processes and upgrades to the computer system, developing and determining the best methods of implementation for bargaining group changes, benefit deduction table setups, leave tables, PERS tables, and timing for implementation.

Monitors current City MOU and IRS regulations for payroll compliance; responds to questions and inquiries regarding payroll procedures, MOU interpretation and tax related filing and deductions.

Coordinates internal and external audits of payroll records, transactions and accounts. Performs complex analysis and special projects, as assigned. Provide highly responsible and complex administrative support to management staff.

Maintains payroll records and performs related duties as required.

Minimum Qualifications

Knowledge of:

• Advanced principles and practices of payroll preparation, reporting and maintenance;
• Principles of supervision and training;
• Methods and techniques calculating various payroll deductions;
• Mathematical principles and practices;
• CALPERS retirement benefits
• Bargaining Unit Agreements
• Records management and file maintenance procedures;
• Automated and dataset accounting system practices and
• Pertinent federal, state and local was, codes and regulations as they relate to payroll preparation and processing.

Ability to:

• Lead, organize and review the work of staff;
• Supervise and evaluate staff
• Identify errors or discrepancies in accounting documentation;
• Independently perform the most difficult payroll functions;
• Calculate payroll and paid time off deductions;
• Interpret, explain, and enforce department policies and procedures;
• Schedule, organize, analyze, and complete work in accordance with deadlines;
• Research and analyze payroll records and reconcile payroll problems;
• Communicate clearly and concisely, both orally and in writing and
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training

Experience: Four years of increasingly responsible payroll accounting experience in a public agency or equivalent. One year of lead or supervisory experience.

Training: Equivalent to the completion of the twelfth grade.

WORKING CONDITIONS

Environmental Conditions: Office environment.