Personnel Records Clerk jobs in Binghamton, NY

Department: Elmira City School District

Classification: Competitive

Adopted: July 2, 1990

Revised: October 4, 1999; April 8, 2008

By: Regional Civil Service Commission

DISTINGUISHING FEATURES OF THE CLASS: This position involves responsibility

for the organization and maintenance of personnel records for employees of the

City School district. The incumbent is also responsible for updating salary

information and notifying the Payroll Department of any changes in status for

staff. Work is performed under the direct supervision of the Director of Human

Resources and Employee Relations. Some assigned duties may require the exercise

of independent judgment. Does related work as required.

TYPICAL WORK ACTIVITIES: (The following work activities are listed as examples

only and in no event shall an employee be limited to only those examples listed

here.)

• Organizes and maintains all personnel records which includes certified and

non-certified staff for the city school district;

• Maintains tenure, certification and seniority list for all certified staff;

• Posts all graduate and in-service credits for certified staff;

• Notifies the Payroll Department of all personnel changes including

additional credit hours for salary increments, assignment changes and leave

status;

• Compiles data for research on vacancies and appointments;

• Researches records as required by staff to resolve questions and conflicts;

• Prepares attendance letters at end of school year;

• Prepares correspondence for the Director of Human Resources and Employee

Relations;

• Organizes and verifies background information on personnel including

reference checks, previous employment and salary determinations;

• Processes personnel transactions for all staff including appointments,

resignations, retirements, leaves of absences, and benefit issues.

• Maintains computer and paper filing systems for personnel records and

information

• Orders and maintains office supplies, materials and equipment;

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS:

Good knowledge of office terminology, procedures and equipment; good knowledge

of business arithmetic and English; working knowledge of the principles and

practices of personnel administration; ability to communicate effectively both

orally and in writing; ability to prepare reports and maintain accurate

records; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

A) Graduation from a regionally accredited college or university or one
accredited by the New York State Board of Regents to grant degrees with an

Associates Degree and three years of clerical experience; OR

B) Graduation from high school plus five years of clerical experience.