Personnel Records Clerk jobs in Flagstaff, AZ

Under close supervision, performs general office and clerical work of moderate difficulty specific to the assigned department.

• Performs a variety of clerical and office tasks, including handling incoming phone calls, assisting visitors; entering and retrieving data from computer database programs, maintaining filing systems, compiling data, preparing reports; keeping account and other office records; proofreading and coding; and coordinating flow of clerical work with that of other departments/agencies.
• Assists with various tasks pertaining to records management.
• Receives sorts, files, retrieves forms, mail, and other types of documents.
• Performs other job-related duties as assigned.

Education:
High school diploma or equivalent.

Experience: 
A minimum of one (1) year of general office experience.

Additional Requirements:

Must possess a valid Arizona driver’s license.

• Departmental clerical and office procedures, including various internal programs.
• Various data processing systems.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

• Maintain records and prepare accurate reports.
• Follow written and verbal instructions.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.  
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.