Personnel Records Clerk jobs in San Francisco, CA

We currently have a great opportunity for a Receptionist/Records Clerk for our San Francisco office. This position will be the first point of contact with the firm for many of our clients and visitors.

Essential Duties and Responsibilities

• Managing the day-to-day administration of the reception area, including but not limited to, answering, and directing all incoming calls
• Maintaining the master calendar for reserving and coordinating use of all conference rooms, client and Firm team meetings, in-house marketing events, and guest offices
• Ordering food, setting up the conference room with food and beverages, setting up the conference rooms with audio-visual and/or teleconference as may be needed and re-stock the conference rooms and guest offices with office supplies

• Daily filing of client related documents including correspondence, client documents, attorney notes, etc.
• Sending and retrieving files to and from the storage facility.
• Performs routine maintenance on existing files according to established procedures and Firm's filing system.
• Indexes court documents in chronological order and according to "type" (Pleading, Discovery, Attorney Notes).
• Assists with the preparation and archiving of inactive client files.
• Performs routine data searches, data entry and editing on department computers.
• Cross-trained to provide back-up assistance for any Office Services function as the situation may require.

• High School Diploma
• Proficiency in Microsoft Office
• Accuracy in grammar, spelling, and punctuation
• Exceptional time management and organizational skills
• Ability to lift files and file boxes of moderate weight as well as the ability to stand for extended periods of time

• Salary to be based upon experience and education; we're targeting between $45,000-$55,000 annual
• We offer comprehensive benefits including medical, dental, and vision as well as 401(k) and generous vacation time