Personnel Records Supervisor jobs in Alamogordo, NM

Office Personnel

Job Summary:

The applicant will assist in ensuring that the company receives payment for goods and services offered to clients as well as filling other duties within the corporate office including: filing, recordkeeping, and other miscellaneous office related tasks as assigned.

Duties/Responsibilities:

• Prepares, posts, verifies, and records daily sales whether it be cash, credit, or in-house charge.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Maintain and Balance a daily Control Sheet.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
• Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Assists in generating monthly billing statements based on the general ledger.
• Assists Accounting Manager in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Proficient in Microsoft Excel or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment with little direction.
• Ability to anticipate work needs and interact professionally with customers and office personnel.
• Excellent organizational skills and attention to detail.

Education and Experience:

• High school diploma or equivalent preferred
• At least one years of office related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Some turning, twisting, pushing, and pulling may be required.

Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person