Personnel Records Supervisor oversees the maintenance of employee records, including new hires, status updates, and terminations. Ensures employee data is correctly entered into the employee record keeping system. Being a Personnel Records Supervisor supervises the collection of employee data and preparation of statistical reports. Requires an associate degree. Additionally, Personnel Records Supervisor typically reports to a manager. Working team member that may validate or coordinate the work of others on a support team. Suggests improvements to process, is a knowledge resource for other team members. Has no authority for staff actions. Generally has a minimum of 2 years experience as an individual contributor. Thorough knowledge of the team processes. (Copyright 2024 Salary.com)
Department: Odessa Police Department
Reports to: Lieutenant
Summary: Under basic supervision, supervises Odessa Police Department (OPD) Police Records Unit functions and staff; assures that records management policies and procedures are followed, that accuracy and security standards are met, and that administrative issues are properly addressed and resolved.
Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
Minimum Qualifications:
Education, Training, and Experience Guidelines: High School Diploma or GED required. Prior supervisory experience in a paid position is required. Satisfactory results on a background investigation and polygraph are required. Experience in technical records management in a Texas law enforcement agency is preferred.
Knowledge of:
Skill in:
License and certification requirements: The ability to acquire certification for access to the Texas Law Enforcement Telecommunications System (TLETS) from the Texas Department of Public Safety immediately upon hire is required; additional technical training and certifications may be required.
Physical demands and working environment: The work is generally performed in a standard office environment and requires the physical ability to perform common administrative tasks and operate office equipment. Hours and days are considered normal business hours on weekdays but may include occasional night or weekend work. The position requires the ability to comprehend and express information and ideas in oral and written forms.
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