To design, coordinate, and implement the Head Start Performance Standards requirements for Family and Community Partnership content area, which includes Parent Involvement and Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). The manager will work closely with parents, children, and other family members in meeting the needs of the family and with other program staff to ensure access to Early Childhood services. Recruit eligible children and maintain fully funded enrollment in all program options, with a waiting list. Monitors average daily attendance and recruits and trains program volunteers; supervises the day-to-day operations of the Family Services staff to ensure compliance with all applicable policies and regulations.
Summary of work activities, tasks and responsibilities
- Abides by applicable Agency rules and regulations.
- Manages overall Family and Community Partnership content area, including ERSEA in accordance with the Head Start Performance Standards for all program options.
- Supervises the day-to-day operations of the family development services staff to ensure compliance with all applicable program policies and regulations.
- Primary goals will be to plan and organize recruitment activities and events as required to ensure compliance with family development, eligibility, recruitment, selection, enrollment, and attendance.
- Establishes and implements procedures for managing the enrollment process to achieve and maintain funded enrollment for each program year.
- Review Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) plans annually and recommend changes needed to meet program goals.
- Assumes the responsibility of ERSEA content area specialist per performance standard.
- Reviews enrollment applications and monitor priority, eligibility, missing documentation, and wait list status.
- Ensures compliance of up to 10% enrollment of children with disabilities and 10% allowance for over-income children.
- Develops, implements, and coordinates procedures with family development staff to maintain full enrollment and recruit volunteers in all classrooms.
- Manages the goals, objectives, and action plans for family support services, including Parent Power Club and Parent Groups for parent involvement.
- Coordinates with the Policy Council and the Family Engagement Specialist in all aspects of Parent involvement.
- Attends monthly Parent Committee meetings and assists with the coordination as needed.
- Coordinates training and technical assistance (T/TA) with the Staff Development Specialist to all program option staff in the specific content areas.
- Develops, implements, and manages a tracking system, which documents monitoring of program activities in assigned areas and develops corrective action plans as needed.
- Oversees completion of service delivery area program improvement plans based on monitoring results; ensures funding compliance in assigned areas.
- Plans, develops, and implements the use of the Self-Assessment, PIR, and Community Assessment data with an interdisciplinary team of staff, parents, and community representatives to meet Head Start Performance Standards.
- Provides monthly reports on program outcomes; participates in Head Start management meetings; conducts staff meetings weekly and as needed; participates in program/Health Advisory Committee(s).
- Reviews and analyzes enrollment and attendance data monthly and develops corrective strategies to address enrollment and attendance concerns.
- Assists with budgeting decisions related to services, staff, or supplies.
- Responsible for average daily attendance and corrective action plans, as needed.
- Ensure Family Partnership Agreements and follow- up are completed.
- Gathers, collects, and analyses PIR data and develops monthly reports to monitor compliance with Head Start regulations and performance measures.
- Performs other duties as assigned by the Family Engagement Specialist.