Pipelines Director jobs in Sacramento, CA

Purpose of the Role/Role Overview:

To assist the Board, key executives, and family members with documentation and organizational needs throughout multiple business entities. To further assist the ownership with its personal matters including coordinating, scheduling, paying, and recording required disbursements. Prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive team perform their job. Initially this is an in-office position, once the individual is trained this role has the potential to be a hybrid.

General Duties/Key Responsibilities: ·

Manage correspondence between Board of Directors members, CEO, and employees.

Format information for internal and external communication memos, emails, presentations, & reports.

Take minutes during bi-monthly meetings.

Correspond with various agencies for a variety of reasons.

AT&T/ Verizon account manager

Keep a calendar for taxes deadlines, annual permits, leases, HOA’s, and other regulatory requirements.

Pay invoices (property, tax, utility, & contractor) for various properties.

Owner Related:

Insurance matters corresponding with various agencies.

Keep files updated in relation to various entities.

Correspond with vendors & use QuickBooks to enter & Pay bills.

Keep California Statement of Information filings up to date for owner’s entities.

Liaison between non-profit organizations.·

Occasional travel to the North Bay Area may be necessary (once per quarter).

Tax Related:

Handles all documents to and from CPA firm, managing paper and electronic filing systems.

Corresponds with individuals and members of each entity keeping them apprised of due dates and tax filings.

Assist with tax distributions including the recording of transactions in QuickBooks and advising members of details.

Expense Reporting & Credit Cards:·

American Express account manager.

Order new credit cards as needed.

Maintain Amex card folders for each employee.

Assist with expense reports.

Property & Vehicles:

Maintain vehicle files, including annual vehicle registration tags and insurance cards.

Skills and Qualifications:

7-10 years’ experience.·

Excellent written and verbal communication skills.·

Intermediate understanding of frequently used computer software and programs, such as Microsoft Office Suite & QuickBooks.

Interpersonal skills, proactive in problem solving, a willingness to propose cost savings and efficiencies.

Ability to pay attention to detail while seeing the larger picture.·

Excellent organizational skills.

Ability to multitask and work in a multi-company environment. Salary & benefits:·

Full Benefits, exempt position.

Eventual possibility of Hybrid role.

Job Type: Full-time

Pay: $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Roseville, CA 95661: Relocate before starting work (Required)

Work Location: Hybrid remote in Roseville, CA 95661