Planner/Scheduler - Construction jobs in Allentown, PA

Provides high-level administrative support to the leadership team and coordinates the general administrative functions and activities of the office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Supervisory

• When appropriate, identify the need for additional administrative staff. Assist in organizing roles & responsibility for any future administrative staff.
• When appropriate, training & developing administrative support staff.

General

• Provides high-level administrative support and assistance to the leadership team, including payroll.
• Provides clerical support with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, schedules, reports and other documents for senior staff.
• Arranges travel and accommodations.
• Extends hospitality to visitors, employees and other guests to the office or company.
• Basic Human Resources responsibilities including:
• Provide job applications to all walk-in applicants
• Conduct employment & reference verification per company policies
• Ensure current employee records maintained & accurate
• Assist with employee benefits administration.
• Collaborates with leadership team to identify and draft detailed and accurate job descriptions and hiring criteria.
• Identifies and implements efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.
• Creates awareness of open positions; manages posting jobs to job boards and social networking sites
• Ensures compliance with federal, state, and local employment laws and regulations, and company policies.
• Provides new hire onboarding support and facilitation including but not limited to orientation, new hire paperwork completion and training recommendations.
• Assists with special projects as requested.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Creates and administers budgets for office supplies, equipment, and contract services.
• Identifies opportunities for cost savings and improvements in assigned areas; recommends and implements policy or process changes as needed.
• Prepare and coordinate reports
• Handle company-wide communications
• Implement and maintain Federal DOT records & requirements per current Federal law
• Supports other related, varying needs of assigned departments and staff.
• Performs additional duties as assigned by the leadership team and others.
• Performs other related duties as assigned.

EDUCATION and/or EXPERIENCE

• 2 years’ experience in administration, finance/accounting, and/or office management within a construction company
• Experience in excavating, sitework, utilities, etc. is a plus
• Knowledge of insurance (liability, workers compensation, employee benefits, etc.), risk assessment & management, and industry standards is required
• Experience with payroll (including certified payroll) is a plus
• Experience with HCSS is a plus
• Proficient with Microsoft Office
• Bachelor of Science in Business Administration with a minor in Accounting is preferred

Job Types: Full-time, Part-time

Pay: $22.00 - $27.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• Choose your own hours

Work Location: In person