Planner/Scheduler - Construction jobs in Portland, OR

G&R is looking for a self-starter and critical thinker. We are looking for someone who can recognize the various needs and present solutions. Most importantly, we are looking for a teammate.

Project Essential Duties and Responsibilities may include the following but other duties may be assigned.

• Preparation and submittal of G&R monthly project pay applications and various accompanying reports as required.
• Monthly preparation of assigned Project Work in Progress (WIP) reports and review/discuss with Owner.
• Collection and review of progress billings to ensure accuracy and timeliness.
• Collection and review waivers.
• Work with Project Managers to ensure funding is received timely.
• Review and approve payables weekly for payment.
• Communicate with project personnel and external vendors for project related questions and requests.
• Special projects as assigned.

Overhead Essential Duties and Responsibilities may include the following but other duties may be assigned.

• Accounts Payable for overhead and project general condition invoices: research, allocate, data entry, posting, payable inquiries, weekly payment processing, and review of monthly statements.
• Process recurring monthly overhead payables: health benefits, rents, vehicle loans & leases, employee cellular, fleet fuel, and printers/copiers. This includes maintaining any supplemental worksheets.
• Maintain and analyze accounts payable.
• Maintain and analyze daily bank reconciliations. This includes research on outstanding checks.
• Weekly reconciliation and payment of company credit card transactions.
• Process employee expense reports: review for accuracy, compliance to create policy, and process.
• Monitor accounts to ensure payments are up to date.
• W-9 compliance and assisting with year-end 1099 processing.
• Research and resolve invoice discrepancies and issues.
• Correspond with vendors and respond to inquiries.
• Certified payroll reporting.
• Back-up for front desk, as necessary.
• Any other additional responsibilities as assigned.

Competencies: This individual should demonstrate the following competencies:

• Problem Solving - Gathers and analyzes information skillfully.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listen’s and gets clarification; Responds well to questions; Demonstrates group presentation skills.
• Written Communication - Writes clearly and informatively; Edit’s work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Supports everyone's efforts to succeed.
• Organizational Support - Follows policies and procedures; Completes accounting tasks correctly and on time; supports organization's goals and values.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Dependability - Follows instructions, responds to management direction; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:·

• Bilingual a must.
• 3 years of experience in construction project accounting.
• Proficient knowledge of the computer, including Excel, Adobe and Microsoft Word.
• Prefer experience with Quickbooks Pro.
• Prefer experience with Textura Payment Management software.

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• 401(k)
• Paid sick time

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person