Police Patrol Officer jobs in Middlesex, NJ

The Police Projects Clerk serves as an administrative multi-tasker and must have an upbeat attitude. Candidates should be professional, polite, and attentive while also being accurate. Must be comfortable with communicating with the public, general office tasks, computers, organization, project management, presentations, and excel at both verbal and written communication.

Note: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

EXAMPLES OF WORK:

Completes and Presents Reports; as assigned, may be required to prepare spreadsheets, documents, diagrams, process maps, brochures or pamphlets to ensure accurate communication via electronic or print media.

Analyzes Data and Statistics; as assigned, may be required to research, access, collect, analyze, prepare, and present data. This may be of the police CompStat format or other design.

Manages Projects; as assigned, supports ongoing police projects. May coordinate, ensure delivery, design, plan, manage, measure, report, document, budget and track. Performs other related duties.

Welcomes Visitors; by greeting them, in person or on the telephone; answering or referring inquiries. Directs visitors by maintaining employee and department directories; giving instructions. Maintains security by following procedures. Maintains safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among the work team by documenting and communicating actions, irregularities, and continuing needs.

Handles Office Tasks; maintaining records and filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience. May manage leave requests and scheduling.

Contributes to the organizational mission and team effort by collaboratively and cooperatively accomplishing related results as needed and directed.

Requirements:

Two-year college degree or equivalent is recommended but may be waived by the Chief of Police.

Professional certification or continuing education courses completed at an accredited learning institution in the applicable areas of Project Management, Business, Computers and Technology, Administrative Assistant, will be reviewed and taken into consideration.

For Senior – one (1) year as Police Projects Clerk and certified, successful completion of eighteen (18) hours of job related Career Building classes as approved by the Human Resources office. Upon verification of requirements, promotion will take effect the following July 1.

For Principal – one (1) year as Senior Police Projects Clerk and certified, successful completion of an additional eighteen (18) hours of job related Career Building classes as approved by the Human Resources office.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Knowledge of office management principles, methods, and procedures to complete work assignments.

2. Knowledge of principles, problems, and methods of public and business administration to complete work assignments.

3. Knowledge of organization, personnel, and fiscal management to complete daily work assignments.

4. Knowledge of the department mission, goals, and objectives to carry out assignments.

5. Knowledge of sorting/filing techniques and records retention policies and schedules to maintain accurate records.

6. Ability to monitor departmental programs to determine conformance with administrative policy.

7. Ability to remain professional when dealing with internal and external stakeholders.

8. Ability to manage and prioritize multiple assignments.

9. Ability to work under pressure and adjust to a diverse working environment.

10. Ability to maintain accuracy and attention to detail when completing multiple assignments.

11. Ability to work independently and carry out a variety of critical and time sensitive projects without detailed instructions.

12. Ability to work with diverse individuals to collect the necessary information.

13. Ability to track and monitor pertinent activities (e.g., legislation, program changes, critical correspondence) in an organized fashion to keep the office running efficiently.

14. Ability to identify information, materials, and resources needed to complete a project or assignment.

15. Ability to prioritize and schedule the work to be completed by a work team or project task force.

16. Ability to develop detailed and specific procedures and processes outlining the steps to follow in completing department, program and/or project tasks.

17. Knowledge of State government functions and processes to determine program compliance and/or identify program impact.

18. Ability to analyze and evaluate the impact and effectiveness of programs, policies, and/or procedures.

19. Ability to research travel and training options using the phone and internet to secure travel arrangements for others.

20. Ability to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments (e.g., and personnel related issues, projects).

21. Ability to be flexible in adapting to changes in priorities, assignments, and other interruptions, which may impact pre-established timelines and courses of action for completing projects and assignments.

22. Ability to establish and maintain cooperative working relationships with management, staff, and internal and external stakeholders.

23. Ability to use tact and diplomacy when dealing with the needs, problems, and/or concerns of other department staff, outside agency personnel, and/or the public.

24. Ability to act as a liaison on behalf of the Administrator when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues/problems raised.

25. Ability to negotiate and compromise when resolving issues involving differing opinions and viewpoints.

26. Ability to clearly communicate ideas and information orally to various level of audiences.

27. Ability to interpret and explain policies, procedures, rules, and/or regulations to department employees, the public, vendors, and other Municipal and State agencies.

28. Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials prepared and reviewed are complete, concise, and error-free.

29. Ability to review and edit written materials for proper content, format, grammar, punctuation, and sentence structure.

30. Ability to listen and take accurate notes based on verbal information.

31. Ability to communicate information clearly and concisely, in writing, to audiences with varying levels of understanding.

32. Ability to evaluate written materials to make recommendations for action based upon the information provided.

33. Ability to write and develop procedures that are understood by various levels of audiences using proper grammar, punctuation, and sentence structure.

34. Ability to read and interpret information and materials pertaining to department or program operations (e.g., policies and procedures, law, contracts) to apply information to program/project activities.

35. Ability to exercise sound judgment when making decisions in accordance with program or work unit goals and objectives.

36. Ability to read and comprehend various documents (e.g., policies, procedures, standards, regulations, reports, contracts) to complete work assignments.

37. Ability to identify, analyze, and evaluate situations or problems to determine and implement appropriate courses of action.

38. Ability to extract relevant data and information from a larger body of material to summarize for reports and procedures.

39. Ability to reconcile discrepancies in data and information to ensure accuracy.

40. Ability to perform arithmetic computations (e.g., addition, subtraction, multiplication, division, ratios, decimals) to interpret data.

41. Knowledge of basic electronic-mail functions (email), including sending and receiving messages, attaching documents, and appending carbon copies (CC) and blind-carbon-copies (BCC).

42. Knowledge of electronic calendaring programs (e.g., Microsoft Outlook, Google Calendar) for scheduling appointments and setting reminders.

43. Ability to use electronic mail software to communicate with various audiences on matters related to various project and program issues.

44. Ability to use and operate a variety of basic office equipment (e.g., copiers, calculators, telephones, fax machines) in the course of completing assigned work tasks.

45. Ability to use a computer to input data, access information, and/or create materials and documents using a variety of software applications.

46. Ability to use word processing software to prepare reports, memos, correspondence, and other job-related documents and materials.

47. Ability to use the internet to conduct on-line research and obtain information related to department policies, procedures, and resources to complete program or project activities.

48. Ability to use database software to input, organize, track, and retrieve data.

49. Ability to use spreadsheet software to compile, compute, organize, and present tables, graphs, and charts for use in reports and other tracking activities.

50. Ability to use project scheduling software (e.g., Microsoft Project) to plan, schedule, and track the progress of projects and assignments.

51. Ability to facilitate or lead a work group or team to accomplish objectives, goals, and work assignments.

52. Ability to provide recommendations to management and staff regarding program related issues.

Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

IT IS THE POLICY OF THE TOWNSHIP OF EDISON TO PROVIDE EQUAL OPPORTUNITY IN ITS EMPLOYMENT ON THE BASIS OF MERIT AND FITNESS AND WITHOUT DISCRIMINATION BECAUSE OF RACE, RELIGION, COLOR, SEX, POLITICAL AFFILIATIONS, NATIONAL ORIGIN, PHYSICAL OR MENTAL HANDICAP, MARITAL STATUS, AGE OR MILITARY SERVICE.

Job Type: Full-time

Pay: $37,530.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person