Police Records Clerk jobs in Ventura, CA

Police Records Clerk maintains the records filing system and/or database used to manage, access, and preserve electronic and paper records of criminal justice activities. Assists in providing accurate and clear information to public and other departments. Being a Police Records Clerk may perform other clerical duties including taking photographs, fingerprints, and answering telephone inquiries. Typically requires a high school diploma or its equivalent. Additionally, Police Records Clerk typically reports to police sergeant or police lieutenant. The Police Records Clerk possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)

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Police Records and Property Manager
  • City of Oxnard
  • Oxnard, CA FULL_TIME
  • The City of Oxnard's Police Department is seeking a Police Records and Property Manager with strong technical and customer service skills to be part of the team.  The ideal candidate will have a solid knowledge base in the operational activities and functions of a records unit and strong supervisory skills. 


    What You'll Do:

    • Supervises, evaluates and participates in the work of staff responsible for centralized records management, property and evidence management, switchboard and receptionist activities within the Police Department 

    • Ensures work quality and accuracy in the processing, maintenance and release of records in accordance with applicable laws, regulations and policies; 

    • Plans, coordinates, prioritizes, monitors and participates in the work of staff responsible for the centralized records unit, word processing unit, property and evidence unit, switchboard and receptionist areas which operate 24 hours per day, 7 days per week.

    • Assigns work to assigned staff; monitors work activities to ensure safe work practices, work quality and accuracy; ensures compliance to applicable laws, rules, policies and procedures.

    • Participates in the development and implementation of goals and objectives for appropriate service areas; ensures that established goals are achieved.

    • Participates in the development of and recommends new policies and standard operating procedures; recommends programs, projects and work assignments to higher level department/division personnel.

    • Develops schedules and methods for performing assigned duties; maintains appropriate work records and documents; prepares statistical and/or analytical reports on operations as necessary.

    • Participates in the selection and training of support personnel; assumes responsibility for motivating and evaluating assigned personnel; provides necessary training; initiates discipline procedures as is appropriate.

    • Develops and maintains knowledge and expertise in local, state and federal laws related to public and police records and files.

    • Assists police management in assessing needs and in the planning, developing and implementing systems and procedures for effective records control; conducts special studies regarding changes in technology that impact on records management.

    • Responds to Subpoenas Duces Tecum and testifies to the authenticity of criminal offender records and police files, as presented in court.

    • Serves as the Police Department's Custodian of Records, as well as the department's State (DOJ) Area Terminal Coordinator and representative.

    • Directs the workflow entering and leaving the Police Records Unit, Word Processing Unit, Property and Evidence Unit, and reception area, setting priorities for completion of assignments in a timely manner.

    • Interprets and applies rules and regulations on use and confidentiality of police records and files, in accordance with existing laws and department policies; approves the release or inspection of police reports and files; ensures compliance with federal and state audits.

    • Responds to Public Records Requests pursuant to the California Public Records Act (CPRA) and maintains department files to ensure compliance with all applicable CPRA requirements.

    • Maintains training manuals and updates resource materials; ensures appropriate training is provided to support personnel to maintain compliance with state and local laws.

    • Researches, compiles and analyzes data for special projects; maintains data and prepares a variety of reports for submission to state and federal authorities.

    • Maintains effective working relationships with local, state and federal law enforcement and other agencies on criminal justice matters.

    • Submits recommendations to the budget for assigned responsibilities; monitors budget expenditures. 

    DISTINGUISHING CHARACTERISTICS:

    This classification is distinguished from the Police Records Supervisor in that it serves as a second-level supervisor of paraprofessional staff and provides supervision to multiple units including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures and oversees assigned unit operations and services.


    SUPERVISION RECEIVED/SUPERVISION EXERCISED:

    Supervises paraprofessional and support staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management.

    This position reports to an Assistant Police Chief overseeing the Administrative Services Bureau within the Police Department.

    WORK SCHEDULE:  
    The normal work week is Monday through Thursday, 8:00 am-6:00 pm, and alternating Fridays, 8:00 am - 5:00 pm. This position may be required to be available to work additional hours as needed to respond to workload needs. This position is considered exempt and is not eligible for overtime pay. 

    ESSENTIAL DUTIES:

    This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

    • Supervises staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
    • Plans, oversees and administers work activities and operations of assigned function; develops, implements and evaluates progress in the achievement of or adherence with goals, objectives, policies and procedures.
    • Responds to inquiries and information requests from internal and external customers; provides information and documents in support of assigned unit; troubleshoots issues and resolves problems.
    • Researches and compiles information, analyzes data, identifies trends and presents findings; prepares/updates reports, correspondence, presentations and/or related materials.
    • Evaluates operational processes and procedures; researches best practices; collaborates with internal and external resources; provides recommendations and implements process improvements and program enhancements.
    • Serves as a liaison with the California Department of Justice.
    • Oversees multiple audits.
    • Negotiates contracts with vendors.
    • Serves as the primary contact for official public records requests for public safety documents and information.
    • Performs other duties of a similar nature and level as assigned.

    The following are the minimum qualifications necessary for entry into the classification: 

    EDUCATION:

    • Bachelor’s Degree in business or public administration, criminal justice, police science, law enforcement or related field

    EXPERIENCE:

    • Five years of directly related experience. 

    LICENSING/CERTIFICATIONS:

    • Valid Class C California Drivers License

    • Possession of, or ability to obtain and maintain, an appropriate, valid CLETS certification issued by the Department of Justice is required within one year of employment.
    • Possession of the POST Professional Records Supervisor certificate is highly desirable upon application.
    OTHER REQUIREMENTS: 
    • Must be able to speak and understand English to effectively communicate with fellow employees, customers, and vendors 

    *Successful completion of a police background investigation will be required, including a polygraph examination.*


     APPLICATION PROCESS:

    • Submit NEOGOV/Government Jobs on-line application.
    • Complete and submit responses to the supplemental questions, if required.
    • Upload resume, cover letter, proof of degree (transcript), or other requested documents.
    Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume.  Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

    The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Police Department.

    Selected candidate(s) are required to undergo an extensive background investigation and polygraph examination. 


    UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA).

    NOTE: 
    For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

    Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

    Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

    This position requires a 12 month probationary period.

    Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

    EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants.  We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

    REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for the disabled.  If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date.  Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

    LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with you. Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

    If you have any questions regarding this recruitment, please contact Jackie Ramos at jackie.ramos@oxnard.org

    NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
     
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POLICE RECORDS SPECIALIST I/II
  • City of Ventura
  • Ventura, CA FULL_TIME
  • The City of Ventura Police Department has immediate vacancies for the position of Police Records Specialist I/II. Apply today! The Police Records Division has an exciting opportunity for someone who e...
  • 2 Days Ago

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Production Clerk (Logs & Records)
  • Systems Application & Technologies Inc
  • Ventura, CA FULL_TIME
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  • 18 Days Ago

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Medical Records / Health Information Management Clerk
  • TEKsystems
  • Thousand Oaks, CA FULL_TIME
  • HIRING HEALTHCARE PROFESSIONAL WITH MEDICAL RECORDS EXPERIENCE$20/hrOnsite in Thousand OaksContract to hireM-F 8am-5pmCan start asapAbout the job: The ideal candidate has some experience working with ...
  • 1 Month Ago

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Police Dispatcher
  • City of Simi Valley
  • Simi Valley, CA FULL_TIME
  • Category Communications Region Ventura County Job Type Full-Time Close Date Continuous Salary $27.97-$35.69 Hourly Additional Questionnaires Pre-qualification and Supplemental About Simi Valley The Ci...
  • 1 Day Ago

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POLICE CADET
  • City of Ventura
  • Ventura, CA OTHER
  • The City of Ventura is accepting applications for the position of Police Cadet. The Police Cadet is responsible for performing a wide variety of routine duties to assist Police Department personnel in...
  • 4 Days Ago

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Security Patrol Trainee, Full Time With Benefits
  • Defenders
  • Chatsworth, CA
  • Position Summary: ADT Los Angeles is committed to hiring team members who are passionate about providing exceptional cus...
  • 3/27/2024 12:00:00 AM

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Ranger
  • Equity Lifestyle Properties, Inc.
  • Santa Barbara, CA
  • With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long an...
  • 3/27/2024 12:00:00 AM

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Private Investigator
  • Allied Universal
  • Simi Valley, CA
  • ACCELERATE YOUR CAREER WITH THE GLOBAL LEADER IN INVESTIGATIVE SOLUTIONS! If you are looking for growth in your career, ...
  • 3/26/2024 12:00:00 AM

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Store Loss Prevention Investigator>
  • Sephora
  • Thousand Oaks, CA
  • Sephora - [Asset Protection / Security] As a Store Loss Prevention Investigator at Sephora, you'll: Conduct surveillance...
  • 3/26/2024 12:00:00 AM

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Security Officer to work Guard House/Patrol Duties in Malibu
  • Xclusive Security Services Inc
  • Moorpark, CA
  • Job Description Job Description Benefits/Perks Career Advancement Opportunities Competitive Compensation Flexible Schedu...
  • 3/26/2024 12:00:00 AM

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Store Loss Prevention Investigator
  • Sephora
  • Thousand Oaks, CA
  • Job ID: 242715 Store Name/Number: CA-The Oaks (0024) Address: 338 W. Hillcrest Drive, Thousand Oaks, CA 91360, United St...
  • 3/25/2024 12:00:00 AM

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Unarmed Uniformed Security Agent
  • Triumph Protection Group
  • Santa Barbara, CA
  • Job Description Job Description Job Summary: We are looking for a competent Security Officer to undertake the surveillan...
  • 3/25/2024 12:00:00 AM

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Surveillance Investigator
  • Allied Universal® Compliance and Investigations
  • Oxnard, CA
  • Overview Allied Universal® Compliance and Investigations, North America's leading expert insurance claim investigations,...
  • 3/15/2024 12:00:00 AM

Ventura is located northwest of Los Angeles on the California coast. The western portion of the city stretches north along the Ventura River and is characterized by a narrow valley with steeply sloped areas along both sides. The steep slopes of the Ventura foothills abut the northern portion of the community. Much of the eastern portion is on a relatively flat alluvial coastal plain lying along the western edge of the Oxnard Plain. The Santa Clara River forms the city's southerly boundary with the city limits reaching up to the beginning of the Santa Clara River Valley at the historic communit...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Police Records Clerk jobs
$40,901 to $50,193
Ventura, California area prices
were up 2.5% from a year ago

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