Press Operator Assistant - All Widths jobs in Raleigh, NC

UNC Press is looking to hire an Accounts Payable / Accounting Assistant professional to assist and support the financial team with the coordination and processing of all accounts payable transactions for the Company as well as the ongoing maintenance of accounts payable files and the accurate completion of financial and business reporting efforts for the Press and its subsidiary Longleaf Services. Review and complete all daily transactions, invoicing, reconciliations, customer and vendor communications, process and properly code invoices, vouchers, expense reports, check requests, issue payments, prepares batch check runs, wire transfers, and ACH transactions, etc., in a timely manner that conforms to standard procedures and ensures accurate entry into the financial system. Assist in the implementation of company initiatives and best practices that support the achievement of company goals and objectives promoting a financially sound and compliant organization.

Typical Duties

Maintains all vendor accounts payable files for UNC Press and Longleaf Services to include:

All invoices for materials or services organized by vendor.

All payment records for invoices and all statements and correspondence received.

All scanned A/P checks including confidential recycling as needed.

Processes all accounts payable transactions for material or services received by the Company to include

Coding and proper entry of Accounts Payable, vendor invoices for UNCP and Longleaf into the accounting system. Update several databases with address corrections as needed.

Daily entry of any cash disbursements and W9’s.

Process UNC Press basic deposits to include checks, credit card payments, wires, and ACH transactions.

Working with necessary staff members to finalize and correct Accounts Payable discrepancies.

Backup, review and discuss aging of invoicing, ensuring accounts are paid in a timely manner, and any issues that may affect payment are resolved.

Posting all Accounts Payable amounts and cash receipts to the general ledger daily.

Maintain deposit and batch files for UNCP and Longleaf.

Monitor positive pay with bank and check for any exceptions.

Send banking information for positive pay and ACH payments.

Process payments for UNCP and Longleaf via a third-party payment processor.

Matching paid items with check copies.

Perform general filing and oversee the scanning and administration of all Accounts Payable information and invoices into the electronic files.

The above description covers the principal duties and responsibilities of the job. The description shall not; however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day. This position reports to the Controller and will work directly with other administrative personnel and management. Strong MS Excel experience is necessary as well as report writing experience. Banking experience would be a plus. If you have the qualifications for this position, please submit your resume, cover letter and salary requirements.

Job Type: Full-time

Pay: $20.07 - $24.17 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 2 years

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Chapel Hill, NC 27514: Relocate before starting work (Required)

Work Location: In person