Print Production Coordinator jobs in Vallejo, CA

As an Operations Administrative Assistant, you will play a critical role in supporting our operations team and ensuring the smooth day-to-day functioning of our organization. You will provide administrative support to various departments, assist in coordinating projects, and contribute to the overall efficiency and effectiveness of our operations.

Key Responsibilities:

Administrative Support:

• Provide administrative support to the operations team, including calendar management, travel arrangements, and expense tracking.
• Prepare and edit documents, reports, and presentations.
• Maintain and organize files, records, and documents.

Communication:

• Serve as a point of contact between the operations team and other departments.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Coordinate meetings, conference calls, and appointments.

Project Coordination:

• Assist in coordinating and tracking various projects within the operations department.
• Monitor project timelines, deliverables, and milestones.
• Prepare project-related documentation and reports.

Data Management:

• Maintain and update databases, spreadsheets, and other operational records.
• Perform data entry and data analysis tasks as required.

Office Organization:

• Ensure the office environment is well-organized and supplies are adequately stocked.
• Coordinate office maintenance and repairs as needed.
• Team Collaboration:
• Collaborate with team members to ensure the smooth flow of information and tasks.
• Participate in team meetings and contribute to team initiatives.