Professor - Legal Support jobs in Springfield, IL

Position Objective: The Administrative Support Assistant shall provide all clerical services required to perform the tasks related to the support of the USAO Administrative Division by providing a variety of direct assistance to the Administrative Officer, Human Resources Officer, Contracting Officer, AUSAs, paralegals, legal assistants, and other USAO personnel. May also serve as the main office receptionist on a recurring basis.

Duties and Responsibilities:

• Processes a variety of administrative or legal documents, which are relatively routine or straightforward in content and format.
• Reviews documents, files documents according to instructions and/or policies.
• Processes administrative and financial transactions for the district. Drafts correspondence upon request.
• Performs quality control on documents before filing or any other correspondence or outgoing materials.
• May be required to assist with scanning and indexing of legal documents.
• Assists government employees with travel authorizations and travel vouchers.
• Will be trained to input transactions into financial or personnel systems.
• Responsible for managing and distributing office supplies, mail, books, etc. May be required to lift up to 25-50 pounds periodically during the course of normal duties.
• Assists the Human Resources Specialist with filing, preparing personnel actions, maintenance of personnel records.
• Performs a variety of direct support services to USAO staff.

Basic Qualifications:

• US Citizen or Permanent Resident
• HS Diploma
• Minimum of 3 years of administrative or HR support experience
• Computer skills and ability to use MS Excel, MS Outlook, MS Access or other data bases, MS Word and Adobe Acrobat Professional

Minimum Qualifications:

• Communication skills are extremely important. Personally takes care of many matters and questions including answering substantive questions not requiring technical knowledge. Applicant works and interacts professionally and effectively with all levels of staff; has the ability to meet established deadlines and work as a team player in a professional office; and is skilled in meeting and dealing with people in a courteous and tactful manner.
• Demonstrated ability to review a wide variety of documents, both legal and non-legal documents and a variety of legal correspondence.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.