Program Assistant (Non-Profit) jobs in Bellingham, WA

Position Title

Program Assistant

About the University

Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2022 U.S. News & World Report rankings.

Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.

About the Department

The Health & Human Development Department supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity

About the Position

This position supports the Health and Human Development Department and corresponding programs through administrative, clerical, and student support. This individual needs to clearly understand the mission, programs, and many facets of the department. This position uses independent judgement and is responsible to support a wide scope of departmental and student needs. This position supports the HHD autonomous degree programs [Public Health, Kinesiology and Physical Education, and Recreation Management and Leadership (RML)] specifically by coordinating all aspects of event planning, field trip and service-learning experiences, retreats, internship and venue contract management, and travel management for trips and retreats. This position is also the point of contact for all walk-ins and general HHD inquiries in the main suite for the department. This staff member will support faculty with organization of accreditation visits and Alumni relations and outreach.

This position will support the Department Manager and Program Coordinator by managing and organizing the HHD workroom and supply closet inventories, as well as daily mail distribution and complete all copy service requests. Provide support for any special tasks, as needed.

This position will work with the contract office, through the contract management module, to develop contracts needed for internships, when a contract is required by internship site.

This individual is an integral member of the staff team which is embedded in the dynamic environment of the Department of Health and Human Development.

This is a full-time, 9-month cyclic position.

Required Qualifications

• High School graduation or equivalent education and/or work experience.
• Two years of full-time clerical experience
• Experience with MS Office Suite (Word, Excel, Outlook.)
• Desire and ability to train to learn new software
• Demonstrated experience supporting diverse, traditionally underrepresented or underserved, first-generation, low-socioeconomic, or non-traditional student populations
• High degree of professionalism

Preferred Qualifications

• Bachelor's degree
• Two years of experience providing student academic program support.
• Experience with Drupal, Banner, Marketplace, Curriculog or similar software.
• Experience with the CMM contracting system
• Experience with program marketing and outreach
• Experience with software related to publishing and graphics.
• Ability to multi-task and work in a very fast-paced environment.
• Ability to work respectfully within a diverse workplace.
• Ability to work in a setting that requires confidentiality.
• Ability to work in a shared office space.
• Ability to work effectively with diverse students, staff, and faculty as a contributing team member

Conditions of Employment

All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to HR@wwu.edu if you need information regarding medical or religious exemption and applicable accommodations.

Salary

$3,207 - $4,257/month depending on qualifications and experience

Benefits Information

Benefits Overview for Classified Positions

Bargaining Unit

This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.

Application Instructions

Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.

Closing Date Notes

Application review begins April 24, 2024; position is open until filled.

Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3303 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at vpsa.office@wwu.edu. The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.