Program Assistant (Non-Profit) jobs in Stamford, CT

The Business Manager will be responsible for maintaining the day-to-day financial management of the company, including budget forecasting, accounting, management of insurance plans, donations/annual giving, purchasing and general business finance functions.

• Handle accounts payable and accounts receivable, including but not limited to, invoicing of all enrollment and tuition fees, collection of enrollment fees and tuition, deposit of all receipts collected.
• Perform various journal entries, accounts reconciliations, and provides general ledger support.
• Manage the payroll process, preparing and submitting the semi-monthly payroll.
• File payroll reports as needed (including but not limited to CT UC-R2, Quarterly CT Report Information and Quarterly CT Labor Statistics).
• Manage the delivery of all financial documents between the Riverside and Glenville centers (such as; bills, invoices, rent checks, statements, equipment/materials orders, paychecks).
• Responsibility for ongoing facility management, including but not limited to, contacting vendors for maintenance issues, renewal of maintenance contracts, monitoring of playground daily inspections, and maintenance of security systems.
• Prepare and distribute monthly financial statements to the Executive Director, Assistant Director, and the Board of Directors.
• Prepare and provide monthly reports to the Board of Directors, providing extensive information pertaining to the financial status of the school.
• Attend regular / monthly Board meetings, semi-annual Advisory Board meetings, Parent Orientations meetings and other admin / staff meetings as deemed necessary by the Executive Director.
• Participate actively with the administrative team through communication collaboration, and program planning.
• Maintain consistent communication with the Enrollment Coordinators to ensure a seamless enrollment system.
• Oversee service, maintenance, reports and inspections as related to the facility, on a monthly, quarterly, and annual basis.           
• Manage overall benefits administration, working with other administrators to educate staff on school policies and procedures, benefit packages and tuition reimbursement.
• Ensure compliance with applicable state and federal wage laws and review all tax filing reports.
• Work with the Executive Director and Finance committee to prepare the annual budget and determine the tuitions.
• Work closely with the Treasurer of the Board of Directors and Chair of the Tuition Assistance Committee in a cooperative manner that is conducive to achieving the goal of Children’s Day School.
• Coordinate contracts and leases with the Executive Director and Board of Directors.
• Responsible for any other duties and tasks that may arise that are integral to maintaining the school’s operation.
• Respond to parent / guardian comments and concerns, demonstrating sensitivity, interest and respect while maintaining confidentiality.

• A minimum of 5 years in a similar role.
• Undergraduate degree required, MBA or advanced degree preferred.
• Non-profit accounting experience preferred.
• Ability to maintain positive relationships with parents / guardians, children and coworkers.
• Mindful and organized regarding timelines and deadlines for projects and/or documents that must be completed for the school, giving immediate notice to other’s that may be involved in the completion of such matters.
• Ability to organize people and processes while leading a group toward the company’s goal.
• Maintain confidentiality.
• Report to work on time and maintain consistent attendance.
• Proficiency with office technology
• Strong organization and coordination skills

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• Knowledge of Procare
• Keen attention to detail and ability to multi-task
• Strong communication skills
• Team-oriented; willingness to pitch in and help out
• Self-motivated; takes initiative
• Good judgment; ability to prioritize and work independently
• Troubleshooting skills
• Sense of humor

Robust benefits package, i.e. 403B with company match, PTO, medical, dental, vision, life insurance