Program Coordinator (Non-Profit) jobs in Albany, NY

Kathy M. Sheehan Tatiana Diaz Albany City Hall
24 Eagle Street, Rm 301

Mayor Human Resources Director
(p) 518-434-5049

(f) 518-434-5269

Notice of Job Opening

Position: Program Coordinator

Applicants must meet the requirements outlined in the enclosed job

description.

• PLEASE NOTE: This position is in the competitive class and will be

filled on a provisional basis pending the outcome of the civil service

examination.

The City of Albany is seeking a dynamic and experienced candidate to

join the Office of Cultural Affairs’ team in producing world class, large

scale events on behalf of the City. The incumbent must bring a passion

for development and community engagement, a robust contact list and

creative solutions for increasing outreach and sponsorship revenue. A

flexible, part time schedule, in high-paced and varied work

environments, makes this position the perfect opportunity to further

engrain oneself in Albany’s creative economy.

Department: Administrative Services

Number of Vacancies
1

to be filled:

$26.67-$40.00 hourly
Rate of Pay:

Commensurate with qualifications and experience

Schedule: 20-29 hours/weekly

Application Deadline: Until Filled

All applicants must submit an application online via jobs.albanyny.gov

to be considered for the job opening.

Residency Requirement: YES

Per City Code § 62-1, all individuals hired by the City of Albany

municipal government must be or become residents of the City of

Albany within 180 days of hire. Failure to move into the City shall be

deemed a voluntary resignation.

he City of Albany is an Equal Opportunity /Affirmative Action Employer.

Posted on Thursday, January 11, 2024

City of Albany Municipal Civil Service Commission

Classification: Competitive

Revised: 12/20/2023

PROGRAM COORDINATOR

(City of Albany)

DISTINGUISHING FEATURES OF THE CLASS: The incumbent is responsible for

supporting the Department Head and/or their designee with developing and managing

City programs and projects. This individual will be central to the networking, integration

and coordination of City programs. This position involves professional administrative

duties of considerable complexity. Duties are performed under the direct supervision of

the Department Head and/or their designee with latitude given to exercise independent

judgment in carrying out details of the work. Supervision is exercised over the work of

subordinate personnel.

TYPICAL WORK ACTIVITIES: (Illustrative Only)

When assigned to the Department of Youth & Workforce Services: 

Develops an employability plan for all clients based upon diagnostic tests, vocational

instruments and interviews; 

Works with clients to develop employability skills including preparing resumes,

completing applications and practicing interview techniques; 

Recruits area employers from public and private sectors; 

Maintains regular contact with employment agencies; 

Counsels clients on short- and long-term career goals; 

Places clients in appropriate employment setting; 

Provides follow-up services for graduates; 

Attends all scheduled staff meetings; 

Attends job fairs to connect with potential employers; 

Enters and retrieves information in an automated information system; 

Performs related work as required.

When assigned to the Department of Administrative Services: 

Assist with lower – mid level sponsorship, maximize funding opportunities, and

community engagement from conception to implementation; 

Identifies, rates, solicits and recognizes prospects and donors; 

Compile a comprehensive inventory of available sponsorship sales assets; 

Develop creative proposals for sponsor opportunities and provide sample proposals; 

Partner with local arts venues and organizations; 

Provide and facilitate sponsorship contacts for city sponsored events, develop

proposals for lower- mid tier sponsor opportunities 

Attend City of Albany evening and weekend events, in varying climates, to support

implementation of sponsorships; 

Work to identify long-term organizational needs and support the operational

effectiveness; 

Initiates and maintains contact with governmental agencies, corporations and

foundations;

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Tracks and analyze results for effectiveness; 

Performs related work as required, including tasks leading up to events; 

Attend 1 to 3 staff meetings prior to each event (as determined by the City of Albany

Director of Cultural Affairs).

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS: 

Good knowledge of program planning, development and coordination; 

Work cooperatively with diverse agencies, service providers and community groups; 

Develop and implement goals, objectives, policies and procedures for programs; 

Working knowledge of methods and techniques of researching funding sources, fund

raising and grant writing; 

Coordinate activities with City staff and other agencies; 

Good knowledge of personal computers and office equipment; 

Skills in collecting, organizing, analyzing and interpreting data and information; 

Ability to express oneself effectively both orally and in writing; 

Ability to understand oral and written directions; 

Ability to maintain and to prepare summary reports; 

Ability to establish and maintain a working relationship with co-workers, clients,

agencies and the community at large; 

Courtesy and tact; 

Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

A. Graduation from a regionally accredited or New York State registered college or

university or one accredited by the New York State Board of Regents to grant degrees

with a Bachelor’s Degree and two (2) years of paid fulltime experience in program

management, program coordination, project management or a related field; OR

B. Graduation from a regionally accredited or New York State registered college or one

accredited by the New York State Board of Regents to grant degrees with an

Associate’s Degree and four (4) years of paid fulltime experience as program

management, program coordination, project management or a related field; OR

C. Any equivalent combination of training and experience as defined by the limits of A.

and B. above.

Issued: 6/23/2004

Revised: 12/20/2023

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