Program Coordinator (Non-Profit) plans and coordinates one or more programs of a non-profit organization. Coordinates fundraising, budgeting, and community outreach efforts. Being a Program Coordinator (Non-Profit) develops an event calendar and implements programs that align with the organization's vision, mission, and goals. Creates program materials, establishes staffing requirements, and ensures that the program achieves stated objectives. Additionally, Program Coordinator (Non-Profit) measures the performance of programs and makes adjustments to optimize results. Utilizes a client relationship management (CRM) or another system to organize information and facilitate outreach communications. Works with partners on special events that publicize the organization and its programs to the community. Requires a bachelor's degree. Typically reports to a manager. The Program Coordinator (Non-Profit) occasionally directed in several aspects of the work. Gaining exposure to some of the complex tasks within the job function. To be a Program Coordinator (Non-Profit) typically requires 2 -4 years of related experience. (Copyright 2024 Salary.com)
TITLE: Parent Coordinator
DEPARTMENT: Programs
SUPERVISOR: Club Director
STATUS: Part-time, Non-exempt
POSITION SUMMARY:
The Boys & Girls Clubs of Greater Augusta is seeking a dedicated and passionate Parent Coordinator to join the team. The Parent Coordinator will play a crucial role in supporting and engaging with parents and families, maintaining communication, and serving as a valuable resource related to all members of the organization. The person who fills this position will also be responsible for the items listed below and will work under the Club Director.
KEY ROLES & ESSENTIAL JOB RESPONSIBILITIES
Manage full member registration process and grant compliance, as needed.
Ensure clubs maintain complete membership files securely on site and electronically.
Serves as receptionist.
Supports and provides assistance to parents, as needed.
Communicates relevant programs and activities to parents, teachers, staff and school site’s contact.
Plan, facilitate, organize and communicate monthly family events and document activities in writing, flyers, and photos.
Maintain monthly parent communication log.
Maintain updates to family contact information in MCH (My Club Hub).
Develop and distribute monthly newsletter & calendar to keep parents informed of afterschool activities, community resources, etc.
Responsible for verifying daily attendance utilizing MCH.
Recruit parents to volunteer, as needed.
Recruit members by attending schools’ open house and other approved community events.
Refer parents to community resources, as requested.
Attend community meetings that will help you connect to community resources for families.
Demonstrate professionalism.
Perform all other duties as assigned.
RELATIONSHIPS:
Internal: Maintains close, daily contact with Club staff (professional and volunteer), Club members, and supervisor to receive/provide information, discuss issues, explain or interpret guidelines/instructions.
External: Maintains contact as needed with external community groups, schools, members' parents and others to assist in resolving problems.
EDUCATIONAL QUALIFICATIONS & SKILLS
High School Diploma or GED required.
Combined experience and/or formal training equivalent to minimum of 2 years.
Proficient in Microsoft Office
Excellent communication and inter-personal skills
Ability to compose reports and business correspondence.
Ability to effectively present information and respond to inquiries from managers, parents, and the public with professionalism and clarity.
ENVIRONMENT & WORKING CONDITIONS
Daily contact with club staff, club and teen center members, outside organizations and individuals to plan, coordinate and deliver programs. Normal internal office environment. Travel to special events and field trips may be required. Must be able to work daily afternoon/evening hours. Occasional weekend hours may be required to accomplish objectives. The job requires the ability to stand for extended periods, kneel, reach, bend, and lift objects weighing in excess of 25lbs. Outdoor work and moderate physically demanding activities may be required on occasion.
DISCLAIMER
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. You may be asked to perform other related duties and responsibilities as needed. You will be required to complete a criminal record check as a condition of employment.
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