Program Management Office Director jobs in Philadelphia, PA

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Position Overview

The Public Health Management Corporation (PHMC) seeks a Program Director for The Bridge/Villa inpatient, IOP, OP and BIPS Programs. The Program Director will be directly responsible for overseeing the administrative, clinical, programmatic, and fiscal health of the Bridge/Villa and Brief Intervention Programs. In addition, the Program Director will work with centralized services to address facility issues, information systems issues, systems redesign initiatives, and marketing activities throughout the behavioral health network. The Program Director will also participate in financial analysis, strategic planning, and program development activities.

Responsibilities:

Knowledge, Skills and Abilities:

• Demonstrate good judgment
• Demonstrate strong organizational and communication skills
• Demonstrate excellent program management/ leadership skills
• Strong fiscal management skills

Essential Job Functions:

Major highlights of the position requirements are noted below. Additional responsibilities may be assigned as required.

• Responsible for timely, periodic submission of all required clearances and physicals
• Create, develop, coordinate, and administer the programs and services of the Agency in accordance with funder requirements and regulations and PHMC’s Adolescent Division’s policy and procedures
• Provide leadership to the continuous quality improvement process to evaluate the effectiveness of services for children and families, develop appropriate accountability procedures to ensure quality care for them and seek new approaches and knowledge that will enhance the programs
• Work with PHMC’s fiscal department and program controller to create a fiscal budget that is breakeven or better
• Employ, supervise, evaluate, and discharge team members directly and by delegation and in accordance with PHMC’s Adolescent Division’s policies
• Encourage, support, and promote the growth and development of team members by establishing and maintaining a vibrant team development program
• Communicate with team members at regular intervals to share and discuss policies and plans
• Communicate with team members about local, state, and federal legislation and regulations affecting operations and children
• Interpret needs of children and families through the development of general program and service proposals for review and action of PHMC’s Board of Directors
• In collaboration with PHMC, provide leadership and direction to the Board’s planning, program monitoring and program evaluation activities
• In collaboration with PHMC, Insure the presentation of annual budget to the Board of Directors through appropriate committees for review and approval
• Uphold and interpret the policies of PHMC’s Board of Directors to team members, children and families receiving services
• Attend Board and Board Committee meetings and make regular reports to the Board on the operations and affairs of the Agency as well as developments in local, state, and federal legislation and regulations
• Maintain agency licenses and accreditations in good standing

Public/Community Relations

• Develop and nurture relationships in the community with referral sources, health and human services agencies, government oversight agencies, funders, political leaders, other treatment programs, and professional peers
• Participate in community committees and coalitions
• Serve as key spokesperson for the organization; attend community and regional meetings and events
• Represent Bridge/Villa and BIPs and interpret its mission, services, and needs to various constituencies and to the larger community
• Establish and maintain working relationships with other social service, mental health, and advocacy organizations
• Represent PHMCs Bridge/Villa and BIPS with governmental agencies, including regulatory bodies, purchasers of services

Board Relations

• Report quarterly to the Board of Directors on all program activities
• Nurture a collaborative working relationship with all Board members
• Help to identify new Board members and to strengthen the role and effectiveness of existing Board members

Administration and Finance

• Regularly monitor program budget, expenditure reports, and financial position
• Regularly monitor the receipt of authorizations from all funders (including CBH, DHS, DPW, BHSI out of county funders) and program billing
• Help to ensure maximum program census
• Work with PHMC Controller, Managing Director of Addiction Services to develop program budgets
• Help to identify potential new revenue sources and assist in maximizing revenue and in ensuring that necessary revenue is available
• Working with PHMC staff, help to develop new programs and funding strategies and assist in preparing proposals to funders, as needed
• Conduct financial analysis/direction and oversight of programs spending patterns, identify strategies to improve cost effectiveness, and address cost overruns

Facilities Management

• In collaboration with PHMC Facilities, monitor all building maintenance, repairs and construction projects and utilities at each program
• Ensure all facilities/buildings are audit ready

Program Development

• Explore new funding opportunities that will enhance service delivery to grow and/or enhance Bridge/Villa footprint
• Establish relationships with key funders to help identify unmet program needs and promote the Bridge/Villa and BIPS as a Center of Excellence
• Work to continuously fine-tune the program model to respond to adolescents’ changing needs and the changing needs of the operating environment
• Develop a research agenda and develop appropriate partnerships to support this agenda

Training Requirements:

• Comply with PHMC/Agency Annual Training requirements

Qualifications:

• Master’s Degree 8 years of experience in program administration or human services or bachelor’s degree 10 years of directly relevant experience
• Excellent writing skills, including experience writing proposals and working with foundations
• Excellent financial analysis skills, including experience with budgeting and revenue forecasting
• Excellent oral communication skills
• Excellent administrative and organizational skills and attention to detail
• Ability to work independently and as part of a team
• Ability to work in a fast-paced environment and juggle multiple responsibilities and assignments
• Strong leadership skills and initiative
• Sensitivity to racial, cultural, economic, and gender-specific issues
• Computer literate. Knowledge of Microsoft Office required. Knowledge of Access preferred
• Experience working with specific responsibilities as outlined above

Salary:

• Commensurate with education and experience
• Grade 24

Education

• Masters or better