Project Administrator jobs in Des Moines, IA

Description

Are you a meticulous organizer with a passion for driving successful projects in the Architecture, Engineering, and Construction (AEC) industry? Look no further! ISG is seeking a Project Administrator who thrives in a fast-paced environment, juggles multiple tasks with finesse, and ensures project wheels turn seamlessly.

Why Join Our Team?

• Impactful Role: As a Project Administrator, you’ll be the glue that binds our projects together. Your meticulous planning and coordination will directly influence project outcomes. You will be an ISG Employee Owner working collaboratively with your fellow employee owners.
• Collaborative Environment: The Project Administrator works closely with our Project Managers and other internal team members to keep projects well organized, drives consistency and accountability to our teams and helps ensure adherence to budget and schedule and ultimately, a successful and profitable project, and a happy client. Your communication skills will shine as you bridge gaps and foster teamwork.

Interested? Here are a few more details:

ESSENTIAL DUTIES

Opportunity Initiation:

• Data collection for internal project management and marketing systems
• Ensure proper data is entered to turn into project
• Prepare marketing materials for project interviews 
• Project Execution Delivery
• Initiate and/or completed contracts 
• Ensure all data is entered in project management system
• RFP process: issuing and coordinating 
• Meeting coordination / documentation, including, coordination for meeting agendas with Project Manager and  scheduling internal and external meetings at proper intervals
• Schedule coordination and progress tracking
• Action item log tracking and coordination, including, push needs from clients to team and ISG team needs to Project Manager and client
• Coordinate progress sets
• File management / OneNote management; ensure consistency 
• Coordinate product selections with specifications team, and product selection reviews, orders with client

Bidding Construction:

• Coordinate all plans and specs to be issued
• Coordinate and facilitate bidder questions to the team
• Addendum items to be tracked and issued
• Issue addenda / changes
• Track submittals and RFIs
• Assist with RFQ scope development and submittal and construction correspondence processing

QUALIFICATIONS

• 2 years of relevant architecture, engineering, or construction experience
• Associate or bachelor’s degree from an accredited program
• Exceptional organization and communication skills - this is an important one! 
• Possess an ownership mentality
• Ability to travel up to 25% of time to other ISG offices, client sites, or trainings
• Proficiency in Bluebeam Revu and Microsoft 365 Office Suite

ABOUT ISG

We are 100% owned by our employees! ISG's Employee Stock Ownership Plan (ESOP) allows for broader ownership, the ability to be directly connected to performance, and our culture of accountability and opportunism is amplified. Put simply, everyone works hard = everyone benefits, not just an elite group.
 

We are focused on strengths, using those talents to guide personal development and team collaboration. We are involved in our communities and lead through empowerment. Firm growth is a direct reflection of the dedication, ingenuity, and hard work each ISG owner brings to the office and field every day.
 

ISG's growth and sustainability are based on the unwavering belief that we need to grow for the betterment of our people and firm. We are entrepreneurial. We believe in having the right people onboard and being disciplined during good times and when faced with new challenges. And most importantly, we foster growth through positive mentorship and progressive ideas that lead to strategic, contextual based decisions. We believe that this unwavering commitment to our culture, clients, and dynamic qualities translates to better services for our partners, and that it will continue to guide ISG's future.

Learn more about ISG at www.isginc.com
 

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