Project Administrator jobs in Eugene, OR

Job Title

Project Administrator

Added

2022-04-22

Reporting Center

Portland Civil

City

Eugene, OR

Company

KPFF Consulting Engineers

Job Description

Eugene Civil Survey

Project Administrator
We are seeking a full-time Project Administrator for our Eugene Civil Survey office. This position provides administrative support and project coordination to engineers and surveyors in both our Eugene and Portland offices and is an integral part of the team. You will work on a variety of projects for both public agencies and private clients. We seek individuals who enjoy challenging work and who are motivated to improve the work environment to make it more efficient and collaborative.

Qualifications
 Minimum 4 years prior administrative experience with progression of responsibilities in a professional office environment
 Self-motivated professional who takes initiative without direction
 Strong organizational and multi-tasking skills
 Excellent writing/editing/proofreading skills
 Great attention to detail and follow through
 Positive attitude and demeanor
 Proficient in MS Office programs including (Outlook, Excel, Word, and PowerPoint)
 Knowledge of NewForma (desired, not required)
 Experience in A/E/C industry (desired, not required)
 Associates degree is preferred but not required

Responsibilities (including but not limited to)
 Direct support to Project Managers and Project team members
o Prepare fee letters, specifications and reports using established templates
o Process contracts and amendments
o Proofread all documents prepared by project team members
o Track project budgets and prepare monthly status reports
o Assist with preparation of project deliverables (permit documents, RFI responses, coordinate technical Q/C reviews)
 Work in project cost accounting system (BST10) to set up new projects, run inquiries, and initiate project close-out process
 Coordinate travel
 Maintain electronic filing systems ensuring compliance with file naming guidelines and project folder structure
 Learn NewForma (project email and file management software), become proficient and train new employees
 Other general administrative duties

Company
Founded in Seattle in 1960, KPFF Consulting Engineers is a collaborative and creative team of civil and structural engineers and surveyors that thrives on designing innovative solutions for projects of all scales. KPFF is a leader in sustainable design, providing our clients with visionary, environmentally sensitive and technically advanced services. KPFF has 20 locations operating across the U.S. and employs over 1,200 firm wide.

This position supports project managers and engineers in our Eugene satellite office, which currently consists of 13 employees including 5 PEs and will also provide back-up admin support to staff in our Portland office. We work on a wide variety of project types, serving public and private clients in land development, transportation and municipal projects. We believe in encouraging personal and professional growth, and we work hard at providing a solid structure with minimal organizational restrictions.

The Portland Civil Survey office (including Eugene and Washington DC staff) consists of 96 employees including 35 PEs and 3 PLSs.

NOTE: We re-opened our offices on April 4th and are implementing a hybrid work environment. Initially, the expectation is for employees to work in-office at least 1 day per week (more if desired) and we’re working toward a schedule of 3 days in-office and 2 days remote. Employees can work in-office full-time if desired.

KPFF is an equal opportunity employer dedicated to diversity in the workplace.

Min. Experience

4 yrs

Min. Education

High School / GED

Specialty

Job Type

Permanent