Project Administrator jobs in Greensboro, NC

Responsibilities:

• Generate all subcontracts, work orders, purchase order and purchase order agreements.
• Manage subcontractor change orders.
• Submittal process of lien agents, joint check agreements and payment and performance bonds.
• Certificate of Insurances
• Submittals, RFI, lien waivers and exhibits 
• Assist project managers with closeout coordination such as the preparation and distribution of project punch lists, manuals and archiving all project documentation.
• Perform special projects of a highly skilled nature.
• Type, fax, copy, transcribe and distribute project documents and correspondence to and from subcontracts, owners and project managers, and create and maintain paper and electronic project files.
• Maintain and track project information in Timberline as required.
• Follow up with subcontractors regarding project paperwork as needed.
• Work with project managers as directed to achieve departmental objectives.
• Sort, distribute and follow-up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines.
• Participate in projects and/or team meetings as needed.
• Weekly check runs and other Accounts Payable functions.

Qualifications:

• High level of proficiency in performing all administrative functions and ability to provide an advanced level of administrative support to the project managers and/or executive group in the field or office as designated by management.
• Proficient in a wide variety of administrative functions and highly skilled in the use of office equipment and computer software including Microsoft Word, Excel, Outlook.
• Timberline and Procore experience
• Effectively manages and prioritizes tasks/projects with little supervision.
• Outstanding written and verbal communication skills; ability to compose and edit correspondence for manager(s) as required.
• Ability to communicate and work independently or as part of a team
• 4-year college degree or equivalent work experience desired.
• Construction background and subcontract experience preferred.

Necessary Attributes:

• Positive attitude.
• Ability to work independently and as part of a team.
• Respect for confidential information; good judgement.
• Flexible, detail-oriented.
• Ability to work in a fast-paced environment and prioritize effectively.
• Dedicated and hard-working.
• Takes initiative within area of responsibility.

Working Conditions: While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee will spend their time in an office environment with a quiet to moderate noise level.

Job Type: Full-time

Experience:

• Sage/Timberline/Procore: 5 years (Required)
• Construction Administration: 3 years (Required)