Project Administrator jobs in Jacksonville, FL

Who We Are

Balfour Beatty Investments is a global infrastructure investor operating in the UK, US, and Canada. We provide the investment capability to deliver complex infrastructure projects. Over the past 15 years, Balfour Beatty Investments (formerly known as Balfour Beatty Capital) has established itself as one of the largest investors in the PPP industry, building a portfolio of more than 60 projects worldwide, predominantly in the UK and US.

Balfour Beatty Investments is proud to offer challenging and rewarding work in a variety of functional areas. As a company, we operate with safety and sustainability as our primary focus.  Equally integral components of our culture are our values—Integrity, Teamwork, Excellence, Respect—and our code of conduct. Living up to these commitments requires the fresh ideas, insights and talents of employees as diverse as the audiences we interact with every day.         

The success of our company is built on the efforts of our employees. We are committed to offering our employees a path to professional success through development, training and mentoring opportunities that cover a wide variety of skills and functional areas.

At Balfour Beatty Investments, our employees are our greatest asset and their well-being means a healthier, more productive workplace. We offer a comprehensive benefits package that includes a variety of health care options, retirement benefits and other flexible benefits.

Our Benefits

• Discretionary bonuses
• Medical and Dental Insurance 1st of the month following employment
• Health, Flexible Spending and Dependent Care Accounts
• Company paid life insurance
• 401K plan with employer matching
• Robust PTO to include, sick, floating holidays, vacation, and personal days
• 2 Volunteer Days per year
• Company paid short-term and long- term disability, parental leave.
• And more!

About the role

The Project Administrator is responsible for providing financial administration, contract management support and coordination along with various administrative duties and support to assigned to one or multiple construction and renovations projects

What you'll be doing

• Prepares the monthly draw package that includes but is not limited to compiling of invoices and subcontractor pay applications for payment, inventory reconciliations, retainage tracking.
• Generate Delivery Orders/Progress billing sheets. Records all payables for project in Timberline Accounting Program.
• Researches all vendor/contractor discrepancies.
• Perform Service Agreement administrative functions to include the initial preparation of Service Agreements, SA Change Orders and the reconciliation of all SA’s.
• Ensure the validity of insurances, compliance with the Subcontractor documentation requirements, perform due diligence follow-ups and maintain logs.
• Checks SCO/SA Logs, and general correspondence for accuracy before submitted to their respective supervisor
• Checks all Certified Payroll and Daily logs. Performs quarterly subcontractor Certified Payroll audits.
• Provides administrative support to management team and base team members by assisting with copying and filing documents, coordinating meetings, ordering all office supplies and maintain property tracking system for company owned equipment
• Manages base badge log and helps administer the base badge system to include issuing badges to subcontractors and visitors.
• Tracks all contractor hours, gas and mileage logs of vehicles and updates spreadsheet for month end
• Maintain and update all electronic storage including but not limited to: www.box.com, Procore and SharePoint websites as applicable.
• Manages all original unit paper documents and scans to electronic files.
• Assists in auditing the project closeout, to ensure all documents are scanned, boxed, inventoried, and shipped to corporate office or as otherwise directed.

Who we are looking for 

• High school diploma or GED required; Associates degree is preferred.
• Minimum of 2 years of administrative experience in a construction office environment or a comparable combination of education and experience
• Proficiency in Microsoft Office products with excellent Excel and Word skills.
• Strong communication and customer service skills, and attention to detail.
• A working knowledge of Timberline and Procore is preferred, but not required.
• OSHA 10 Hour Outreach Training Course within 45 days of hire.

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