Project Administrator jobs in Las Vegas, NV

COMPANY OVERVIEW

Hansen Mechanical Contractors is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations, and maintenance. Hansen Mechanical Contractors is a name that is synonymous with Las Vegas' ever-changing skyline, Hansen Mechanical has worked on or remodeled every major hotel casino in the Las Vegas valley, a work base of over $2 billion and over 75,000 rooms. In addition, we have worked on healthcare, commercial, institutional, municipal, and other projects statewide, consistently meeting the unique challenges presented by the extremely hot desert summer temperatures.

 SUMMARY

 The Project Administrator is responsible for assisting department and project management with planning and coordinating activities and will provide information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as organization, maintaining paper and electronic files, issue Purchase Orders, subcontracts, weekly and monthly billing, and other tasks related to this position. This individual must have the ability to support the Project Manager in resolving problems as they arise.  They must be reliable, punctual, organized, detail-oriented and have a demonstrated ability to juggle multiple priorities in a very busy office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

 Input payroll

Manage daily reports from the field

Maintain CO Issues Log and escalate critical and/or sensitive issues in real time.

Support management and field management

Maintain RFI Log

Maintain equipment logs

Maintain T&M (Time and Materials) Log

Maintain Deliverable Log and communicate appropriately

Track materials for the project

Maintain Drawing Logs and update

Document control

Billing weekly and monthly

Assist with schedule of values, or billing format as required by the contract documents.

Managing and issuing cost reports as needed.

Basic accounting functions.

Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed

Use computers for various applications, such as database management or word processing

Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions

Assist with project document control, including but not limited to, insurance, bonding, permits, submittals, RFI’s, change orders, correspondence, etc.

Help prepare reports, presentations, data, and contracts; process and distribute internally and externally

Manage and maintain files, records, and correspondence for meetings; organized filing system

Type documents, drafts, reports, and sub contracts

Arrange schedules for meetings

Verify correct drawings are distributed to field.

Create, maintain, review, correct, and enter information into databases

Assist field personnel in closeout of project.

Comply with all Company operating policies, procedures, and safety programs as established.

Maintain confidentiality of company information

Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures

Perform additional assignments as required by the company or as directed by management

Able to work 40 hours per week in Las Vegas and/or project site, and more as required.

 QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 PREFERRED EDUCATION and/or EXPERIENCE

 Prior experience handling office responsibilities, experience in customer service, or related field

High school diploma or GED required

Bachelor’s Degree or currently pursuing preferred

Working knowledge of the construction industry, operations management, and safety practices a plus

Working knowledge of federal, state, and city regulations and guidelines

 COMPUTER SKILLS

 Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars. Visio and Outlook a plus.

Familiarity with project management/document control software.

Working knowledge of project and financial software a plus.

 REQUIRED ATTRIBUTES

 The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.

Must have the ability to make sound decisions and produce accurate and timely results in mind.

Must prioritize and multi-task work in a fast-paced environment.

Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.

Must demonstrate commitment to company values.

LANGUAGE SKILLS

 Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

 PHYSICAL DEMANDS

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is may be occasionally required to commute to travel by car (as a passenger or driver) or by airplane to field locations/job sites, or to attend events/training. The employee must have the ability to navigate around job site locations.

 WORK ENVIRONMENT

 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is primarily performed in an office environment. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed.

While visiting field locations, the employee may be required to work outdoors, be exposed to wet and/or humid conditions; dust, fumes or airborne particles; outside weather conditions, exposure to sunlight; cold and heat. The noise level in the work environment is usually moderate to loud.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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