Project Administrator jobs in Passaic, NJ

At Trane Technologies® we Challenge Possible. Our brands – including Trane® and Thermo King®  - create access to cooling and comfort in buildings and homes, transport and protect food and perishables, connect customers to elevated performance with less environmental impact, dramatically reduce energy demands and carbon emissions, and innovate with a better world in mind. We boldly challenge what’s possible for a sustainable world.

Job Summary:Trane has an exciting new opportunity to join our organization as a Project Administrator in our Pine Brook, NJ Equipment group.  This role will assist in supporting our Greater Northeast Region offices.

As a Project Administrator, you will be responsible for project set up and seeing them through to full completion with direct responsibility for project execution, to accomplish specific goals in a given time frame. This includes project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project.  Additionally, this role will be responsible to CRM, Equipment Linkage, Rebate Management, and other logistical responsibilities. This position is required to closely interact with the assigned project staff to ensure the timely completion of each project.

Responsibilities include the following and other duties as assigned:
•    Under limited supervision, plans and reviews assigned projects, establishes schedules and project parameters, and sets procedures to accomplish system goals. 
•    Schedule and participate in internal project team meetings to ensure accurate transfer of information.
•    Validates cost to date and reconciles project data in business system.
•    Manages invoicing process and coordinate format, layout, attachments, and mailing with Shared Financial Services.
•    Reviews billing backlog and coordinates/communicates with Project Managers, HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.
•    Share project concerns with Project Manager and legal staff.
•    Administers Logistics Freight Claims
•    Handles financial processing of vendor payments, internal claim filing/processing.
•    Close out documentation of projects, warranties, installation/operation manuals as needed.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
•    One-year certificate from college or technical school; or three (3) plus years of related experience and/ or training; or equivalent combination of education and experience. 
•    Participate in and contribute to lean improvements activities.
•    Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
•    Proven experience prioritizing tasks to meet tight deadlines within a high-paced environment.
•    Familiarity with the operation of HVAC Systems preferred, not required.
•    Flexibility to work overtime/ weekends, as required.

We offer competitive compensation and comprehensive benefits and programs that help our employees thrive in both their professional and personal lives. We are proud of our winning culture which is inclusive and respectful at its core. We share passion for serving customers, caring for others, and boldly challenging what’s possible for a sustainable world.

Salary: $55,000 - $80,000 base salary, plus overtime

Disclaimer: This "range" could be a result of seniority, merit, geographic location where the work is performed, education, experience, travel requirements for the job, or because of a system the employer uses to measure earnings by quantity or quality of production (so, for example, positions that may not have traditional salary ranges).

We are committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.