Project Administrator jobs in Trenton, NJ

Description

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management.

Duties/Responsibilities:

• Code and process accounts payable invoices and Home Depot credit card statements
• Maintain necessary backup documents such as MIA, W-9, COIs, etc. for each subcontractor.
• Interpret subcontractor proposal language to create work orders.
• Prepare and process warranty documentation according to manufacturer guidelines
• Generate and distribute reports weekly or as needed
• File and maintain records of work permits
• Track, manage change orders on active contracts
• Perform job setups in Sage (Construction software)
• Create and collect deposits and non-AIA invoices
• Experience with Microsoft Excel necessary
• Experience with accounting software A plus

Qualifications

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and ask for assistance when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite
• Experience with Paycom a plus

Education and Experience:

• High school diploma or equivalent
• At least five years related experience required

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.