Project Administrator jobs in Wichita, KS

Job Summary:

At Hutton, we live by four words: Lead, Inspire, Respect, Construct. And doing this starts with the people we hire. A Hutton team member thinks first about the team, and that includes more than coworkers. It includes clients, subcontractors and community partners. As an administrative assistant, you’ll embody this approach by assisting your team and serving as a main point of contact for vendors.

Duties/Responsibilities:

• Work directly with Project Managers (PM), Engineers (PE) and Superintendents in the administration of construction projects.
• Create job numbers and set up new projects in the project management software (PMS). Set up new folder structure in the active projects file structure.
• Interface project estimates with the PMS and accounting.
• Work with PM’s and accounting in the administration and upkeep of project budgets throughout the project lifecycle.• Assist the PM/PE in creating subcontract and vendor agreements and change orders. Distribute agreements, receive and distribute executed copies, manage insurance requirements and compliance.
• Assist the PM/PE in the creation of Prime Contract Agreements.
• Distribute agreement, receive and distribute executed copies, order and transmit required insurance certifications, order and transmit bonds when required.
• Assist subcontractors and vendors with using the Hutton portal system, setting up schedule of values/billings/submittals.
• Accounts payable. Receive, process and import invoices/billings from subcontractors and vendors into the system.
• Assist the PM/PE in the processing of submittals and distribution of project documents.
• Notarize documents when needed.• Management of the monthly billing cycle; includes completing budget changes, creating monthly payment applications and project status reports.
• Manage and maintain project specific requirements such as prevailing wage/certified payrolls and/or other reporting requirements.
• Manage project closeout including acquiring subcontractor and vendor lien waivers, warranties and creation of the Owner’s Operations and Maintenance Manual.
• Send out W-9’s to vendors as needed and set them up in the Vendor database.
• Scan and upload documents from the field.
• Maintain files and vault filing.
• Mange and process monthly WEX (fuel) reports.
• Maintain and ensure completion of project information sheets.
• Maintain and ensure completion of project closeout form.
• Review work orders weekly and send invoices after work is complete.
• Complete any other tasks assigned by the team lead.
• Assist Area Leader with administrative tasks required for the area office as required. Satellite Offices Only.
• Serve as the face of the Hutton brand, welcoming guests, determining the purpose of their visit and escorting them to their destination. Ensure each guest feels comfortable by offering them a beverage, pointing out the restroom and any other needs.
• Reception duties will be shared between administrators if more than one is employed in the area office.
• Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
• Accept and distribute deliveries.
• Open and distribute daily mail.
• File and maintain records.
• Supply prospective team members with the Hutton URL in order to apply online.
• Conduct new hire orientation when the team member is unable to commute to the main office.

Required Knowledge/Skills/Abilities:

• Intermediate computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and Viewpoint.
• Service-rooted attitude, providing assistance to others when needed.
• Superior organizational and analytical skills with keen attention to detail and quality.
• Ability to communicate effectively both verbally and written with others inside and outside of the organization.
• Ability to comply with instructions, procedures, standards, and policies using professional discretion.
• Excellent time management skills, good judgement, problem solving, and analytical abilities.
• Ability to work independently as well as collaboratively within a team environment.
• Self-starter, detail-oriented, organized and have the ability to work effectively with minimal supervision.

Benefits:

• Competitive pay.
• 401K retirement savings within two months of employment.
• Paid time off within six months of employment.
• Insurance benefits within one month of employment: health, dental, vision, basic& voluntary life, critical illness, accident, flexible spending, and health savings.
• Additional benefits: Financial Peace University Class, tuition reimbursement for team members’ children, Hutton clothing exchange, and safety glasses reimbursement.
• Opportunities for on-the-job training, skills training classes, and career advancement.

Education and Experience:

• High school diploma or GED required.

• Associates degree or at least four years of related experience preferred.

Environment:

Hours of operation are Monday-Friday from 8:00am to 5:00pm with a one-hour lunch break. Hutton Corporation is an Equal Opportunity Employer Hutton provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $16.82 - $26.45 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person