Project Management Manager jobs in San Diego, CA

Description

DEFINITION

Examples of Duties

Essential Functions
Duties may include, but are not limited to, the following:

• Oversees delivery of District capital projects on-schedule and on-budget.
• Manages the CIP development process, including the annual call-for-projects kickoff meeting; development of prioritized project funding requirements; and assists the Finance Division in developing long-term constrained and unconstrained CIP programs.
• Ensures that the District’s state of good repair needs is considered and prioritized in the capital budget process.
• Establishes key performance indicators and tracking reports that highlight projects scope, schedule, progress, and status.
• Oversees documentation for all projects and establishes processes, procedures and standards as necessary.
• Manages the District's project management program to including determination of system functions and processes in collaboration with the IT and Finance Divisions; approve new projects, remove cancelled projects, and archive completed projects; and oversee information entries by Project Managers.
• Reviews project information for completeness and accuracy and follows up with project managers to obtain information as needed.
• Leads the development and delivery of business systems, manuals, and procedures to support on-time and on-budget project delivery.
• Assists in the development and training of new project management policies, procedures, and manuals.
• Supports strategic initiatives as assigned and provides project management.
• Coordinates and collaborates with departments, divisions and outside agencies; serves as a liaison with public and private organizations; provides information and serves as a resource.
• Prepares effective, high quality, and ensures on-time submission of required reports, correspondence, and Board materials.
• Develops and/or supports the development of administrative procedures/processes to support the needs of the District; recommends and implements policies, procedures and standards for information systems.
• Responsible for the hiring, training, supervising, reviewing, disciplining, and terminating subordinate staff as needed and in accordance with District policy.
• Performs other related duties as assigned.

Qualifications

Education/Experience

• Bachelor's Degree in business administration, public administration, finance, or a related field.
• Five (5) years minimum prior similar experience, including two (2) years prior supervisory experience.
• Previous public sector and/or transit experience is desirable.

• Possess and maintain a California driver’s license, Class C with less than 6 points in the preceding 36 month period and no DUIs in the preceding 7 year period.
• Project Management Professional (PMP) Certification preferred.
• Maintain compliance with the District’s policies regarding Conflict of Interest and Ethics.
• Able to obtain and maintain annual access to the Marine Corp Base Camp Pendleton.

• Strong knowledge of principles and practices of business administration, management analysis, organization, budget, contracts and communications.
• Experience with capital program and asset management policies and practices.
• Ability to work effectively under pressure, prioritize and organize workflow to deliver high-quality products within established deadlines.
• Exceptional relationship-building skills to deal effectively with individuals at all levels of responsibility and authority, and a variety of constituent groups including management, agencies and vendors.
• Excellent interpersonal skills, with an emphasis on strong written and oral communication skills, to achieve successful results working closely with internal and external customers.
• Ability to analyze routine and non-routine financial and business situations, scenarios, proposals and solve problems and present alternatives.
• Demonstrated proficiency with report writing and presentation development.
• Demonstrated above-average proficiency in computer software programs, particularly the Microsoft Office Suite. Experience with Enterprise Resource Planning (ERP) systems, such as JD Edwards, and Microsoft Project or similar project planning software.

Supplemental Information

Physical Requirements
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a periodic basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.

Machines / Tools / Equipment

• Ability to operate a personal computer and Microsoft Office Suite programs.
• Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone.
• Ability to carry and operate a mobile device.

NCTD provides its employees with a comprehensive benefits package. Benefits are available to employees working 20 hours per week, with any employer contributions prorated accordingly for employees who work less than 40 hours per week. Highlights are listed below:

Retirement:

CalPERS: NCTD participates in the CalPERS retirement program with benefit formulas of 1.5% @ 65. Benefits are calculated based on your age at retirement, the number of years of service credit with CalPERS, and the highest average pay rate in a 36 month period.

457 Deferred Compensation/401(a) Plans: NCTD offers a voluntary Deferred Compensation savings plan through VOYA. Employees are eligible upon hire, and can contribute a designated percentage of their compensation into the plan in accordance with IRS limits. Additionally, NCTD matches 50% of employee 457 contributions, up to 8% of payroll (4% max contribution) into a 401(a) plan. Employees are vested in NCTD contributions over a 3 year period.

Medical Insurance: NCTD participates in the CalPERS medical insurance program and offers a rich variety of plans to choose from. NCTD contributes towards monthly medical premiums. If selected coverage is greater than the NCTD contribution, employees will pay the additional premium via pre-tax payroll deduction.

Dental Insurance: NCTD offers dental coverage through United Concordia with a PPO or DHMO option.

Vision Insurance: NCTD offers vision insurance through Medical Eye Services.

Life Insurance: NCTD provides group Life/AD&D insurance at no cost to the employee in the amount of $200,000. Additional, voluntary supplemental life insurance is available for the employee and eligible dependents at the employee's cost.

Long Term Disability Insurance: NCTD offers voluntary Long Term Disability Insurance at the employee's cost. Coverage up to 60% of your hourly wage ($6,000/mo max) can be purchased.

Flexible Spending Account Plan: NCTD offers the following plans for pre-tax employee contributions:

• Health Care
• Dependent Care
• Commuter Transit
• Commuter Parking

• 0 through 3.99 years: 120 hours per year
• 4.00 through 9.99 years: 176 hours per year
• 10 years: 216 hours per year

Transportation Passes: Employees and eligible dependents receive a complimentary "Compass Card" which can be used to ride any NCTD transit service at no charge.