Property Acquisitions Manager jobs in Utica, NY

Requisition Number: 2022S161Posting
Full Time/Part Time: Full Time
Division: Dean of the Faculty
Department: Library - Acquisitions

Department Statement:
The mission of the Acquisitions Department is to acquire or facilitate timely patron access to materials which fit the University Libraries collection development policy.

This position works 37.5 hours per week, 12 months and is covered by a collective bargaining agreement between Colgate University and the Local 200United SEIU Libraries, Mail Services and IT Technicians.

Accountabilities:
Accountable for acquiring materials as promptly and as cost effectively as possible for both the Case and Cooley Libraries. Accountable for ordering or securing access to library materials requested by Colgate students, faculty, and staff in both physical and online formats, and investigating access problems. Responsible for providing ongoing backup and/or assistance in working with other materials such as serials and media as requested by the Collections Strategist.

Specific duties include, but are not limited to:
Acquisitions Department

• Processes all invoices for Acquisitions department, including those for monographs, media and subscriptions, and submits to Accounting for payment according to the Libraries and Accounting Departments' best practices. Serves as primary contact for vendor inquiries regarding invoices and payments and resolving issues.
• Works closely with the Collections Strategist Librarian to monitor and reconcile fund balances adjust allocations as needed
• Accurately tracks, approves and processes payments for materials received.
• Maintains statistics and reports in support of Acquisitions Department needs.
• Processing gifted materials and materials withdrawn from the collection.

Monographic purchasing

• Researches media purchase requests (physical and electronic) and places orders with appropriate vendors/publishers using the best available method.
• Includes one-time faculty student requests and ongoing support of seasonal Colgate film series
• Serves as primary contact for all vendor/faculty/student inquiries regarding orders. Resolves billing problems and errors for this material
• Arranges for bibliographic records for monographs to be added to catalog, tracks payments in appropriate systems
• Receives and processes gifted materials

Serials

• Shares some duties and provides backup for Serials Paraprofessional position on an as-needed basis for extended periods during the semester and/or summer
• Other
  • Provides regular statistical reports of work to the Collections Strategist
  • Contributes to and updates Acquisitions Departmental Manual and makes suggestions for improvements as appropriate
  • Attends meetings and professional development opportunities as directed or available
  
  

Professional Experience/Qualifications

• Experience using basic computer functions (especially Microsoft Word, Excel)
• Demonstrated accuracy in record keeping
• Attention to detail and multi-task tracking processes at various stages.
• Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students

Preferred Qualifications

• Experience with an integrated library system
• Accounting experience
• Knowledge of MARC formats
• Library experience

Education
College degree (associates or above), or an equivalent combination of education and library experience is required.

Other Information
Colgate University bargaining unit employees must apply by December 9, 2022 to be considered.

Work Schedule:
This position works 37.5 hours per week, 12 months.Shift: Monday - Friday, 8:00am - 4:30pm; slight flexibility on start time may be allowed

Job Open Date:
12/02/2022

Job Close Date:

Open Until Filled
Yes

Special Instructions Summary

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgates Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu.